Office Coordinator

Job Title: Office Coordinator

Job Type: Full-time

Location: Hybrid - London UK (4 days on-site per week)

About CloudBees

CloudBees helps organizations build run and govern software factories giving enterprises the confidence to ship software better faster and safer.

Writing code is no longer the bottleneck. Governing what reaches production and validating its impact is. As enterprises adopt agentic coding software is created faster than most teams can review secure and validate. Without consistent governance organizations risk shipping code they cannot explain audit or trust.

CloudBees addresses this challenge without asking teams to replace the tools they already use. Across every toolchain a customer runs CloudBees makes each change human or AI visible auditable and accountable before it reaches production. CloudBees Unify is the product behind this: a governance layer with context and control-plane capabilities that enforces consistent policy and evidence across every tool team and workflow.

Founded in 2010 CloudBees is backed by Goldman Sachs Morgan Stanley Bridgepoint Capital HSBC Golub Capital Delta-v Capital Matrix Partners and Lightspeed Venture Partners.

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About the Role

Were opening a new office in London and we need someone to help us bring it to life and keep it running brilliantly once the doors are open.

As our Office Coordinator youll be the person who makes the office work: the go-to for the space itself the events we run in it and the day-to-day details that make it a great place to be. Youll also lend a hand to our HR and Marketing teams from time to time so no two weeks will look quite the same.

This is an entry-level role. Were not asking for years of experience were looking for someone organised proactive and genuinely excited to build something from the ground up. If you love bringing order to busy environments and making peoples days easier youll thrive here.

You will be required to work from our London office 4 days per week with 1 day from home

What Youll Do

• Office opening: Support the launch of our new London office coordinating deliveries setup suppliers and the practical details that turn an empty space into a working office.
• Events: Help plan and run office events from team socials and all-hands gatherings to visits from colleagues and customers.
• Day-to-day office management: Keep the office running smoothly supplies seating meeting rooms deliveries and being the first point of contact for anything office-related.
• Maintenance and facilities: Liaise with building management and vendors to resolve maintenance issues and keep the space safe tidy and welcoming.
• HR support: Assist the HR team from time to time for example with new-starter onboarding logistics desk setup and welcoming new joiners.
• Marketing support: Pitch in with the Marketing team when needed helping with event logistics materials and local activities.

What Were Looking For

• Strong organisational skills and attention to detail you keep track of the small things so others dont have to.
• A proactive can-do attitude. You spot what needs doing and get on with it.
• Clear friendly communication youll work with everyone from new starters to senior leaders to external vendors.
• Comfortable juggling multiple tasks and shifting priorities in a growing office.
• Right to work in the UK and able to be on-site in our London office.

No minimum length of experience required. Experience in office administration hospitality events or customer-facing roles is a plus but attitude and organisation matter more to us than your CVs length.

Why Join Us

• Be part of opening a brand-new office real ownership from day one and the chance to shape how the space works.
• Broad exposure across facilities events HR and marketing a genuine launchpad for your career.
• A global collaborative team that lives by our values: Better Together Entrepreneurs at Heart Exceed Expectations Serve with Passion.