Office Coordinator

We fuse together exceptional talent who deliver outstanding software solutions. Our approach has helped us grow 60% in 2021 94% in 2022 while in 2023 we joined forces with Insight a Fortune 500 company and a leading solutions and systems integrator. With exciting growth plans and cutting-edge projects there has never been a better time to join our incredible team.

Role: Office Coordinator
Salary: 25000 - 31000
Location: Bristol HQ - 5 days per week on site

Amdaris an Insight company is a scaling forward-thinking software development business with a stylish head office based in the heart of Bristol. As the business continues to grow we are looking for an Office Coordinator who can help create a welcoming well-run and engaging office environment for our people clients suppliers and visitors.

Purpose

The Office Coordinator will play a central role in ensuring the Bristol office is welcoming organised safe well-presented and fit for purpose. Acting as one of the first points of contact for visitors employees suppliers and external partners this person will help create a professional and positive impression of Amdaris while supporting the smooth running of day-to-day office operations.

The successful candidate will be proactive highly organised and comfortable working independently. They will take ownership of the office environment ensuring it remains tidy engaging and well-stocked while also supporting events office culture facilities coordination health and safety activity and future larger-scale projects.

This role would suit someone who genuinely cares about peoples experience at work enjoys bringing positive energy to a space and is confident coordinating tasks suppliers and stakeholders with minimal supervision.

Key Accountabilities

• Create a welcoming professional and positive experience for employees clients and visitors acting as a key ambassador for the Bristol office.
• Ensure the office environment remains organised tidy well-stocked and fit for purpose maintaining high standards across all shared spaces.
• Coordinate office facilities including suppliers contractors maintenance cleaning waste management and health & safety requirements.
• Manage office supplies refreshments snacks and catering continuously enhancing the employee and visitor experience.
• Support onboarding activities for new employees including office orientation access arrangements and welcome packs
• Organise and coordinate internal events team activities client visits and office engagement initiatives that support company culture.
• Build strong relationships with internal stakeholders and external partners to ensure the smooth running of office operations.
• Take ownership of day-to-day office management while supporting larger workplace culture and facilities projects as the business grows.

Experience Required

• Previous experience in an Office Coordinator Office Administrator Workplace Experience Facilities Hospitality or similar role.
• Strong organisational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent interpersonal and communication skills with a genuine passion for delivering exceptional customer and employee experiences.
• Proactive and self-sufficient with the ability to work independently and take ownership of tasks and projects.
• Experience coordinating suppliers contractors events or workplace activities.
• High attention to detail and pride in maintaining a professional welcoming and engaging office environment.
• Strong stakeholder management skills and the ability to collaborate effectively across multiple departments.
• Proficient in Microsoft Office applications.
• Positive energetic and personable with a can-do attitude and a desire to contribute to company culture and employee engagement

Benefits

• Private medical cover
• Workfromanywhere (EMEA) & hybrid working
• Dogfriendly Bristol office
• Beer on tap & monthly socials
• Cycletowork electric car scheme gym discounts
• Health & wellbeing app
• Social & charitable events

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