Mayoral Support Officer

To provide high-quality administrative and operational support to the Mayor and Deputy Mayor ensuring the smooth coordination of civic duties engagements and events.

• Provide comprehensive administrative support including inbox management diary coordination correspondence handling and travel arrangements.
  
• Attend and support weekly meetings with the Mayor and Deputy Mayor to plan and coordinate engagements.
  
• Organise and support civic and charitable events including booking venues arranging transport coordinating refreshments and preparing invitations and seating plans.
  
• Assist with the preparation of risk assessments for events.
  
• Take accurate minutes and maintain clear records where required.
  
• Engage professionally with the Mayor Deputy Mayor councillors officers and external guests.
  
• Support the delivery of an efficient and high-quality mayoral support service.
  

• Strong administrative and organisational skills.
  
• Excellent written and verbal communication skills.
  
• Ability to manage multiple tasks and prioritise effectively.
  
• Professional and confident manner when dealing with senior stakeholders and external contacts.
  
• Experience in event coordination or diary management is desirable.
  
• Flexible approach to working hours including occasional work outside normal office hours.
  

• Location: Basingstoke Hampshire
  
• Hours: 22.5 hours per week (Tuesday Wednesday Thursday)
  
• Working Pattern: Part-time with occasional out-of-hours requirements
  
• Payment: Bi-weekly