Legal Operations Specialist Billing

Coherent Corp is the global leader in photonics designing and manufacturing advanced laser optical and materials technologies. Our innovations power semiconductor manufacturing AI infrastructure advanced communications and precision industrial systems worldwide. With a global footprint and cutting-edge manufacturing and R&D were shaping the future of high-tech industries.

In Scotland our site is a key centre for laser and ultrafast laser technology specialising in the development manufacture and lifecycle support of advanced laser systems for demanding industrial and scientific applications. Working closely with teams across our global network we combine deep engineering expertise with collaborative innovation to deliver high-performance reliable laser solutions with real-world impact.

Legal Operations Specialist - Billing

The Role

We are looking for a highly organized and detail-oriented Legal Operations Specialist to join our Legal Operations team. This role sits at the intersection of Legal Finance Accounts Payable Procurement IT and external legal vendors ensuring that billing accruals matter management and legal operations processes run smoothly and efficiently.

As a key member of the team you will take ownership of legal billing administration financial coordination vendor management and e-billing system support. You will also play an important role in driving process improvements enhancing reporting capabilities and supporting ongoing legal operations transformation initiatives including automation and AI-enabled solutions.

This is an excellent opportunity for someone who enjoys combining operational excellence financial administration stakeholder management and process improvement within a fast-paced collaborative environment.

What you will be doing...

• Own the end-to-end legal billing process including invoice review approval workflows issue resolution payment tracking and compliance with billing guidelines.
• Coordinate legal accruals budgeting and financial reporting activities in partnership with Finance Accounts Payable legal matter owners and external counsel.
• Serve as the primary administrator for the legal e-billing and matter management platform maintaining data integrity user access workflows vendors matters rates and system records.
• Build strong working relationships with law firms and legal vendors managing onboarding billing communications and ongoing support.
• Monitor and improve legal operations processes identifying opportunities for automation efficiency and enhanced reporting.
• Create and maintain process documentation billing guidelines user training materials and standard operating procedures.
• Support system enhancements technology implementations and legal operations transformation initiatives.
• Partner across Legal Finance Accounts Payable Procurement and IT to deliver operational excellence and support key business priorities.

About You

You are a proactive problem solver with strong organizational skills and a passion for improving processes. You enjoy working with both financial data and operational systems and you are comfortable collaborating with stakeholders across multiple functions.

Youll likely bring:

• A Bachelors degree or equivalent professional experience.
• 3 to 5 years of experience in legal billing legal operations e-billing law firm finance accounts payable or a related function.
• Experience reviewing invoices resolving billing discrepancies and managing high-volume administrative processes.
• Strong analytical skills including proficiency in Microsoft Excel and financial data reconciliation.
• Excellent communication and stakeholder management skills with a customer-focused approach.
• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Sound judgment and the ability to identify and escalate issues when appropriate.
• Experience handling confidential and financially sensitive information with discretion.

Preferred Qualifications

• Experience with legal e-billing or enterprise legal management platforms such as SimpleLegal Unity Brightflag Legal Tracker or similar solutions.
• Previous experience within a corporate legal department law firm or professional services environment.
• Familiarity with legal billing guidelines LEDES invoices accruals timekeeper rates and matter-based billing.
• Experience partnering with Finance and Accounts Payable teams.
• Involvement in process improvement initiatives system implementations or operational transformation projects.
• Curiosity about emerging technologies including AI and a track record of identifying opportunities to automate and improve workflows.

Ensure adherence to companys values (ICARE) in all aspects of your position:

Integrity Create an Environment of Trust

Collaboration Innovate Through the Sharing of Ideas

Accountability Own the Process and the Outcome

Respect Recognize the Value in Everyone

Enthusiasm Find a Sense of Purpose in Work

APPLICATION & SELECTION

Current employees who wish to apply should submit a cover letter detailing their interest in the position and how their skills and experience align with the requirements of the role.

We are committed to creating an inclusive and accessible recruitment experience and encourage applications from individuals of all backgrounds.