HR Assistant

Job Description

HR Assistant

Department: Human Resource and Operations

Reports to: Human Resource Manager

Location: London Academy for Applied Technology Tower Hill

Contract Type: Full-Time

The London Academy for Applied Technology (LAAT) is a dynamic and rapidly growing higher education institution delivering undergraduate programmes in Business in partnership with Plymouth Marjon University. LAAT is committed to widening participation and delivering an outstanding student experience underpinned by high-quality teaching and robust governance.

Job Purpose

This is a new and exciting position designed to support the continued growth and success of LAAT.

The HR Assistant will provide administrative and coordination support across HR functions.

Primarily they will support the HR Manager in ensuring accurate maintenance of employee records recruitment onboarding staff engagement assists with staff compliance and training records and contributes to the smooth running of day-to-day HR operations.

Key Responsibilities

Human Resources Administration

Employee Records & Data Management

• Maintain accurate and up-to-date employee records (electronic and physical).
  

• Ensure staff files include all required documentation (e.g. right-to-work references DBS contracts).
  

• Monitor and update HR databases and systems (e.g. leave absences training logs).
  

• Ensure compliance with data protection laws (GDPR) in all HR record-keeping.
  

Recruitment & Onboarding

• Support the end-to-end recruitment process including:
  

• Posting job adverts.
  

• Scheduling interviews.
  

• Coordinating candidate communications.
  

• Process pre-employment checks: right to work references DBS qualifications.
  

• Prepare and issue offer letters and contracts.
  

• Organise and support new employee inductions and onboarding.
  

Contracts & Documentation

• Draft and manage employment-related correspondence (contracts amendments letters).
  

• Track and support probation reviews contract renewals and appraisals.
  

• Maintain templates for HR documents ensuring consistency and compliance.
  

Absence & Leave Management

• Monitor employee absences and annual leave using HR systems or spreadsheets.
  

• Record sickness and other types of leave in line with policy.
  

• Flag and escalate issues such as repeated absences or unapproved leave.
  

Training & Compliance

• Track and schedule mandatory training (e.g. safeguarding Prevent GDPR).
  

• Maintain CPD logs and training records for all staff.
  

• Assist in coordinating staff development sessions and evaluations.
  

Payroll & Benefits Support

• Collate and verify monthly payroll data (hours absences new starters/leavers).
  

• Liaise with payroll provider or Finance to ensure timely salary processing.
  

• Support pension and benefit scheme administration.
  

Policy & Procedure Support

• Assist in the communication and dissemination of HR policies and procedures.
  

• Monitor review dates for staff policies and help update documents as required.
  

• Respond to routine HR queries from staff referring complex issues to the HR Manager or Director.
  

Safeguarding &

Required Skills:

Essential Demonstrable experience or a keen appetite to provide administrative and coordination support at senior level. Strong organisational skills with ability to manage multiple priorities track actions and meet tight deadlines. Excellent written and verbal communication skills with experience drafting reports or briefing papers. Ability to handle confidential information with discretion and professionalism. Proficient in Microsoft Office (Word Excel PowerPoint Outlook) and collaborative tools such as Teams.

Required Education:

Desirable Experience working in a higher education or regulated environment. Qualification or professional development in HR. Enthusiasm for fostering staff wellbeing and driving cultural initiatives. Personal Attributes Proactive solution-focused and able to work on own initiative. Collaborative with excellent interpersonal skills to build effective working relationships across a diverse organisation. Committed to upholding LAATs values of inclusion integrity and excellence.