HR and Internal Recruitment Assistant (3 month Fixed Term Contract)

About Direct Medics

Last year we were proud to celebrate our 25th anniversary marking a quarter-century of placing healthcare professionals in locum roles across both the public and private sectors in the UK and Ireland. Our long-standing reputation speaks to the trust and reliability weve built within the healthcare sector.

The Role:

Reports to: HR Manager
Contract: 3 Month - Fixed Term Contract.

Hours: Part-time (anticipated) 4 days per week with potential to increase/decrease based on month-to-month review.

Salary: 27500

Location: Belfast / Hybrid

The Purpose

This is a varied role for someone who wants hands-on experience in both HR and internal recruitment.

Youll be the first point of contact for day-to-day recruitment queries

You will coordinate the end-to-end process for internally advertised vacancies - from sourcing candidates to posting the role to scheduling interviews and supporting the offer stage.

You will support the HR function responding to queries supporting onboarding and ensuring the accurate uploading and maintenance of HR records alongside supporting other HR project work as required.

Key responsibilities - HR administration

Maintain accurate up-to-date employee records on the HRIS including new starters changes and leavers

Support onboarding: new starter paperwork right-to-work checks and induction scheduling

Support administration of HRIS system (uploading of documents and data etc) employee benefits schemes (enrolments changes queries)

Keep HR policies and the intranet/handbook up to date

Support HR projects

Handle employee data in line with GDPR and the companys data protection policy

Key responsibilities - Internal recruitment

Manage the internal vacancies process end to end including posting adverts on the intranet/internal careers page

Source candidates for internal core roles

Screen internal applications and CVs against role requirements

Coordinate interview scheduling between hiring managers and internal candidates

Liaise with hiring managers to understand vacancy requirements and agree selection criteria

Maintain and update candidate records in the applicant tracking system (ATS)

Communicate with internal candidates throughout the process including acknowledgements feedback and outcomes

Support the coordination of assessment centres and interview days where needed

Draft and issue internal offer letters and secondment agreements

Support internal mobility and workforce planning initiatives

Track and report on internal recruitment metrics such as time to fill and internal fill rate

Essential Criteria

2 years min. practical experience in either HR administration or Internal recruitment

Ability to handle confidential and sensitive information with discretion

Able to manage multiple priorities and meet deadlines in a fast-paced environment

Formal HR qualification (or currently working toward)

Experience using an HRIS and/or applicant tracking system (ATS)

Desirable

Excellent accuracy and attention to detail.

Strong written and verbal communication skills with the confidence to communicate effectively with employees and managers.

What We Offer:

• 32 days Annual leave (including 10 days bank holidays).