HR Administrator

Here at Samsic UK we provide expert commercial cleaning efficient facilities management and reliable security solutions. We are now looking for an HR Administrator to support our team with administrative tasks compliance and onboarding amongst other duties that may come your way. We will provide you with training and mentoring however you should have some experience working in HR focused administrative role.

Job Title: HR Administrator

Reports to: Head of HR

Location: CV6 4QH

Job Purpose:

The function of the HR Administrator role is to provide a professional confidential and administrative HR service to the business. To be the first point of contact for colleagues regarding onboarding recruitment training and contractual queries.

HR Administrator will support our HR Department with required HR practices and objectives that will provide an employee-oriented high-performance culture within the business. You will be required to perform in HR functions and rapidly learn to overcome its challenges. Reporting directly to the HR Manager and working closely with colleagues to ensure all HR duties are undertaken in accordance with employment law and company policies ensuring any risk to the business is minimised.

The Role Key Responsibilities and Duties include:

HR duties:

Support the Recruitment Department with the entire onboarding process including but not limited to creating and/or managing: Internal ads offer letters & employment contracts and arranging and supporting with induction/onboarding experience

Carry out Right to work checks for current employees whos right to work are due to expire and right to work checks for all new hires. Maintain records of personnel-related data (payroll personal information leavers) in both paper and the database and ensure all employment requirements are met

Liaise with other departments or functions (payroll IT SHEQ etc) when required

Support the Payroll Department by providing the relevant documentation/information in a timely manner

Carry out the DBS checks for all and current employees

Carry out the applications for passes for the Virgin Contract

Ensure that the Probation Procedure is being adhered to and all parties involved are following it

Carry out reference checks for new employees

Manage the HR inbox in a timely and professional manner

Produce and submit reports on general HR activity on a monthly basis

Assist in ad-hoc HR projects

Ready to perform any ad-hoc duties as instructed by HR Officers HR Manager or HR Director

Administrator Responsibilities:

To be a proactive member of the team.

To be an ambassador for the department

To highlight and help resolve any issues/challenges/ within the office

To represent the company in a positive professional manner at all times

To be prepared to support fellow managers in any meetings required

Experience and Knowledge:

Proven experience as an HR Administrator or relevant human resources/administrative position

Knowledge of human resources processes and best practices

Strong ability in using MS Office (MS Excel and MS PowerPoint in particular)

Experience with HR databases and HRIS systems (e.g. Templa)

Ability to work with DBS and Right to Work software

Outstanding communication and interpersonal skills

Ability to handle data with confidentiality

Good organizational and time management skills

CIPD certification is an advantage

Meticulous attention to detail.

Effective HR administration and people management skills

Exposure to payroll practices

Requirements:

Ability to multitask and Flexibility to work at multiple locations if required

Excellent IT skills

Benefits

25 days annual leave (excluding bank holidays) 2 days extra holiday when you have your birthday

Cycle to work scheme and Tech Scheme