Head of Business Operations

Job Description

• Salary scale:39225- 48450 per annum
• Contract: Permanent
• Hours: 37 hours per week
• Base: Kenburgh House 28 Manor Row Bradford BD1 4QU
  
• Probationary Period: Six months
• Closing Date:16^th October (5pm)
• Interview Date:w/c 19^th October
• Questions:In the first instance any enquiries to be emailed to emailprotected.For an informal chat about the role before applying please contact Corporate Services Director emailprotected

AboutUs

Bradford District and Craven Mind is a thriving independent mental health charity with a clear purpose to promote positive mental wellbeing and empower and help people experiencing issues with their mental health to manage and work towards recovery and fulfilment.

We do this through:

• Building community and individual resilience for better mental wellbeing

• Providing early intervention advice and support

• Supporting people in crisis

• Empowering and helping people to recover and sustain improved wellbeing

Watch this video to find out whatitslike to work here:

our latest Impact Report and 2024-28 Strategy:

out more about our approach to EquityDiversityand Inclusion:

us and youll receive:

• 25 days annual leave per year rising to 28 days with length of service plus bank holidays
• Up to two additional leave days to use each year to support your wellbeing.
  
• Flexible working opportunities to support work-life balance including hybrid and remote working where suitable for the role.
• Simply Health Cash Plan to claim back on personal health costs including dental optical prescriptions physiotherapy and more.
• Employee Assistance Service including 24/7 confidential mental health support and access to structured therapy sessions.
• Generous pension scheme and employer contribution to help you plan for a secure future.
• Discount schemes including Company Shop and Blue Light Card.
• Excellent personal development opportunities including access to Clinical Supervision.
• Enhanced sick pay after your six-month probation.
• Accredited employer with Mindful Employer Disability Confident and Real Living Wage.
  
• Generous death in service/life assurance benefit

Role Background

Bradford District and Craven Mind has experienced significant organisational growth in recent years with expanded services increased staffing more complex operational requirements and a broader range of internal and external reporting responsibilities. As the organisation has grown its management structures have also evolved to ensure appropriate leadership oversight and accountability across key functions.

The Head of Business Support is a new role designed to strengthen the organisations corporate infrastructure and provide dedicated leadership across core business support functions. The role will help ensure that systems processes governance arrangements and operational support services keep pace with organisational growth and continue to support safe effective and sustainable delivery.

Role Purpose

Responsible for leading and continuously improving the charitys core business support functions ensuring the organisation has the people systems processes and infrastructure required to operate safely efficiently and effectively.

Working closely with the Director of Corporate Services the postholder will oversee operational support services including organisational governance health and safety information technology and digital systems information governance risk management procurement estates and facilities management business support services and the coordination of cross-organisational projects that improve systems processes and ways of working.

The role will ensure organisational policies procedures and controls remain current effective and compliant with legal regulatory and contractual requirements. It will also coordinate the timely completion of statutory regulatory and funder reporting requirements providing assurance to trustees and senior leadership that the charity is well-managed and able to focus on achieving its mission and delivering high-quality mental health services.

Role Outcomes

Organisational Governance

• Oversee the development review and implementation of organisational policies procedures and governance frameworks.
• Provide clear governance compliance and assurance reporting to senior leadership and trustees.
• Coordinate external reviews and audits ensuring findings are translated into clear action plans and tracked to completion.

Health Safety and Wellbeing

• Provide strategic oversight of workplace health safety and wellbeing ensuring legal and regulatory responsibilities are met.
• Support the team to maintain safe compliant and accessible premises and working environments.
• Ensure health and safety risks systems reporting arrangements and improvement actions are regularly reviewed and escalated where required.

Information Technology and Digital Systems

• Lead the management and development of secure reliable and effective IT and digital systems.
• Oversee relationships with external IT and digital providers including cybersecurity disaster recovery and business continuity arrangements.
• Identify and support digital improvements that increase efficiency accessibility and effective ways of working.

Information Governance and Data Protection

• Lead the organisations information governance framework ensuring compliance with data protection legislation and best practice.
• Oversee information management retention security processes and incident response arrangements.
• Work with teams to ensure information is managed securely effectively and appropriately across the organisation.

Risk Management and Assurance

• Maintain corporate risk management arrangements including strategic risk registers reporting and assurance processes.
• Support managers to identify assess mitigate and escalate risks effectively.
• Support the development and testing of business continuity and incident management plans.

Procurement and Contract Management

• Develop and maintain effective procurement supplier management and contract management arrangements.
• Support managers to source goods and services effectively and manage supplier performance.
• Identify opportunities for efficiency savings and social value through effective procurement and contract oversight.

Estates and Facilities Management

• Oversee the management of premises facilities leases insurances and related compliance requirements.
• Support the team to ensure buildings are safe compliant accessible and fit for purpose.
• Maintain oversight of facilities-related contracts maintenance security sustainability and emergency arrangements.

Project Management and Organisational Improvement

• Lead and coordinate cross-organisational projects that improve business support functions systems and ways of working.
• Support effective change management so new processes systems and ways of working are communicated embedded and reviewed.

General

• Leading your team in alignment with our aims objectives policies core values and the standards set out in our Employee Handbook.
• Fully participating in all relevant training to develop and maintain your performance in the role.
• Demonstrating an ongoing commitment to our values: Caring Always Working Together Supporting Everyone Enabling All and Continually Improving.
• Performing other duties as reasonably required within the role.

Person specification

Bradford District and Craven Mind is committed to promoting mental health awareness reducing stigma and improving the quality of life for people with mental health challenges. We value diversity inclusion and lived experiences when recruiting our staff and volunteers.

Qualifications:

Essentials

• Relevant experience in business management governance risk management health and safety project management information governance or a related discipline.

Desirable

• Relevant professional qualification in business management governance risk management health and safety project management information governance or a related discipline.

Experience:

Essential

• Significant experience of managing corporate or business support functions.
• Experience of supporting governance compliance and risk management frameworks.
• Experience managing organisational policies and compliance programmes.
• Experience coordinating statutory regulatory or funder reporting.
• Experience managing facilities procurement and health and safety activities.
• Experience overseeing IT systems digital services or technology providers.
• Experience of coordinating or managing projects that improve organisational systems processes or service delivery.
• Experience leading teams and developing staff.
• Experience of managing budgets and external suppliers.

Desirable

• Experience within the charity health social care or mental health sector.
• Experience of leading digital transformation projects.

Skills & Abilities:

Essential

• Strong leadership and people management skills.
• Excellent organisational and project management abilities.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to influence and build effective relationships across all levels of the organisation.
• Strong attention to detail and commitment to quality.
• Ability to manage multiple priorities and meet deadlines.
• Ability to develop practical project plans manage risks and dependencies and support colleagues to deliver agreed milestones.

Desirable

• Ability to support change management and embed new ways of working across teams.

Knowledge:

Essential

• Understanding of data protection and information governance requirements.
• Knowledge of effective governance risk management compliance and assurance arrangements.
• Understanding of how strong business support functions contribute to safe effective and sustainable service delivery.

Desirable

• Knowledge of Charity Commission and charitable governance requirements.

Attitude

• Committed to the values and purpose of Bradford District and Craven Mind.
• Proactive solution-focused and able to take ownership of improvement work.
• Collaborative and supportive in approach with the ability to work constructively across teams.
• Calm organised and resilient when managing competing priorities or organisational change.
• Committed to inclusion continuous improvement accountability and high standards.

Desirable

• Interest in contributing to the development of a growing charity and strengthening organisational infrastructure.

How to apply:

• Please click the Apply for this job button and follow the steps to fill out the application form.
• Upload your CV and a cover letter showing how your experience and skills match the Job Description and Person Specification.
• Were unable to provide feedback to applicants who are not shortlisted.
• We are committed to safeguarding vulnerable children and adults. All successful candidates will need to apply for a Disclosure and Barring Service (DBS) check and a right to work in the UK check.