Front of House Coordinator

Key Responsibilities

• Manage reception services meeting room bookings visitor management and front-of-house operations.

• Act as a key point of contact for employees visitors contractors and service providers.

• Coordinate office services including mail couriers catering stationery consumables and hot desk management.

• Log monitor and track facilities requests and maintenance activities through the Facilities Management system (FAMIS 360).

• Support reactive and planned maintenance activities ensuring timely completion of work orders and accurate record keeping.

• Maintain contractor documentation including insurance certificates RAMS permits and site inductions.

• Process purchase orders invoices and expense tracking through procurement and finance systems (e.g. Ariba).

• Maintain facilities documentation reports stock levels and operational records.

• Support internal events executive services travel bookings and meeting arrangements as required.

• Conduct routine workplace inspections to ensure a safe clean and well-maintained environment.

Key Requirements

• Previous experience in facilities coordination workplace services office administration or reception management.

• Strong customer service and stakeholder management skills.

• Excellent organizational skills with the ability to manage multiple priorities.

• Experience working with facilities management procurement or finance systems is preferred.

• Proficient in Microsoft Office applications.

• Professional proactive and detail-oriented with strong communication skills.