Fleet Admin Assistant
Job Location:
Carmarthenshire - UK
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Umbrella - 16.61 per hour- Umbrella
As a Fleet Admin Assistant you will provide administrative support to the Fleet Team Leaders across multiple workshop locations. You will support the efficient operation of fleet maintenance services by managing workshop administration scheduling job allocation record keeping and communication with drivers technicians and service departments.
- Answer telephone calls and deal with driver enquiries.
- Welcome drivers dropping off and collecting vehicles.
- Manage and maintain workshop diaries and schedules.
- Create and process jobs when vehicles are brought into the workshop.
- Check vehicle defect books and records.
- Allocate jobs to technicians using the Fleet Management System.
- Ensure technicians accurately record labour hours.
- Scan and upload vehicle inspection sheets and supporting documentation.
- Assist with ordering vehicle parts and receiving deliveries.
- Liaise with service departments regarding vehicle repairs and availability.
- Maintain accurate fleet administration records and databases.
- Support the smooth day-to-day operation of the workshop offices.
- Provide general administrative support to Fleet Team Leaders.
- Previous experience in an administrative or business support role.
- Experience maintaining records and databases accurately.
- Experience managing diaries schedules or bookings.
- Experience dealing with customers drivers contractors or internal stakeholders.
- Good organisational and time management skills.
- Ability to work in a busy operational environment.
- Experience using IT systems databases and Microsoft Office applications.
- Good communication and customer service skills.
- Ability to prioritise workload and work independently.
- Good standard of general education including English and Mathematics.
- Proficient in Microsoft Office applications.
- Full UK Driving Licence (Essential).
- Relevant administrative qualification desirable but not essential.
- Working hours: 37 hours per week.
- Working pattern: Monday to Thursday 08:00 - 16:00 Friday 08:00 - 15:30.
- Full UK Driving Licence required.
- We work on bi-weekly payment schedule.
- Supplier submission deadline: 10th October 2026.
- Apply ASAP.
Required Skills:
As a Fleet Admin Assistant you will provide administrative support to the Fleet Team Leaders across multiple workshop locations. You will support the efficient operation of fleet maintenance services by managing workshop administration scheduling job allocation record keeping and communication with drivers technicians and service departments.
Required Education:
As a Fleet Admin Assistant you will provide administrative support to the Fleet Team Leaders across multiple workshop locations. You will support the efficient operation of fleet maintenance services by managing workshop administration scheduling job allocation record keeping and communication with drivers technicians and service departments.
