Facilities Management Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Based - Derby DE24 (on our Rolls-Royce Account)

Hours 40 (Monday to Friday)

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world-class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward

About the Role

JLL is seeking a diligent and detail-oriented Facilities Manarment Coordinator to join our dedicated team on the prestigious Rolls-Royce account based in Derby. This role serves as a vital link between our operational delivery teams and the finance department ensuring seamless financial processing supplier management and overall operational efficiency.

You will be responsible for the integrity of our work order and purchase order systems playing a key part in maintaining strong supplier relationships driving process improvements across the account.

Key Responsibilities

Work Order & Purchase Order Management

Conduct thorough data validation in our Corrigo work order system including checking Not to Exceed (NTE) limits confirming quotes are attached and verifying Rolls-Royce cost centres or Coupa PO numbers.

Manage the end-to-end Purchase Order (PO) lifecycle in our E1 system from raising contract POs and processing Goods Received Notes (GRNs) to ensuring correct coding and instructing Accounts Payable on invoice matching.

Perform validation checks to ensure alignment between supplier quotes in Corrigo and PO values in E1.

Enforce financial controls by ensuring no E1 PO is raised without a corresponding approved Corrigo work order.

Liaise with operational teams to ensure all work order statuses and information are kept up to date in real-time.

Supplier & Financial Administration

Act as an operational point of contact for critical suppliers managing relationships to avoid service disruptions and payment holds.

Manage open and call-off POs validating annual cost submissions from suppliers.

Investigate and resolve disputed invoices and CIS (Construction Industry Scheme) issues by coordinating with suppliers and our Accounts Payable team.

Request credit notes from suppliers where necessary to resolve financial discrepancies.

Collaboration & Process Improvement

Foster a strong collaborative link between the Operations and Finance departments.

Provide training and guidance to internal teams on financial and system processes to ensure compliance and understanding.

Proactively identify opportunities to improve team processes and work collaboratively to implement effective changes.

Serve as a key resource for handling ad-hoc queries and information requests from various stakeholders.

Sound like a good fit To be successful in this role you will have:

Proven experience in an operations support finance administration or a similar role.

Experience with financial or work order management systems is essential; specific knowledge of Corrigo and/or E1 is highly advantageous.

Exceptional attention to detail and a high degree of accuracy.

Strong analytical and problem-solving skills with the ability to manage and resolve financial discrepancies.

Excellent communication and interpersonal skills with the confidence to liaise with internal teams suppliers and our client.

A collaborative mindset with a focus on continuous process improvement.

At JLL we believe the most effective teams are built when everyone is empowered to thrive. We support each others wellbeing and champion inclusivity and belonging across teams reflecting the diversity of the UK. If youre ready to take the more inspiring innovative and optimistic path on your journey toward success as a Facilities Management Coordinator we invite you to join our team and make a lasting impact

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If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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