Facilities Coordinator

Framatome Ltd is looking for a Facilities Coordinator to join our Facilities team. This is a key coordination role at the heart of our Facilities Management operation providing the organisation administration information and follow-through that keeps our workplaces safe compliant and running effectively.

As Facilities Coordinator you will be the central point of coordination for facilities requests planned and reactive maintenance contractors compliance records purchasing documentation fleet and property information. You will work closely with the Facilities Manager internal stakeholders and our supply chain to make sure actions are scheduled tracked evidenced and completed.

This is a role for someone who is naturally organised detail-focused and comfortable managing multiple priorities. You will be the person who knows what needs doing who is doing it when it is due what evidence is required and what still needs chasing.

What Youll Be Doing

As the control centre of the FM operation youll coordinate day-to-day facilities activity keeping jobs contractors compliance records and information on track.

• FM Helpdesk & CAFM
• Document & Information Management
• PPM & Compliance
• Contractors & Supply Chain
• Purchasing & Finance
• Fleet & Property
• Reporting & Workplace Coordination
• Emergency Preparedness

What were looking for

Were looking for someone who is highly organised dependable and proactive with the ability to take ownership of a busy workload and make sure nothing gets lost between request action and completion.

You will ideally have experience in facilities property workplace maintenance engineering administration or a similar coordination environment.

You will bring:

• Strong organisational and administrative skills.
• Excellent attention to detail.
• Experience coordinating multiple tasks contractors or suppliers.
• Confidence using CAFM/CMMS ERP or other business systems.
• Good working knowledge of Microsoft Office particularly Excel.
• The ability to maintain accurate records and manage large amounts of information.
• Strong communication and stakeholder-management skills.
• The confidence to chase actions and hold people accountable for agreed timescales.
• A methodical approach to compliance and documentation.
• The ability to prioritise effectively in a busy operational environment.
• A proactive approach you see what needs doing and take action rather than waiting to be asked.
• The ability to work collaboratively with colleagues contractors and suppliers.
• Experience of facilities compliance PPM contractor management purchase orders invoice processing or fleet/property administration would be advantageous.

What success looks like

In this role success means that the Facilities Manager and wider business can rely on you to know what is happening what is due what is outstanding and what needs attention.

You will help ensure that:

• FM requests are logged prioritised and progressed.
• Planned maintenance is scheduled and completed.
• Compliance dates and evidence are under control.
• Contractors have the right information and documentation.
• Purchase orders and invoices are accurately managed.
• Facilities records are complete current and audit-ready.
• Outstanding actions are visible and actively followed up.
• Management information is accurate and delivered on time.
• Internal customers receive clear and timely communication.
• Ultimately you will provide the administrative control coordination and information management that allows the wider Facilities team to operate effectively.

Benefits we offer:

25 days annual leave per year rising by 1 day for every 2 years worked (max 30 days) Bank Holidays
8% employer pension contribution with employee 1% contribution (salary sacrifice)
Employee assistance programme (EAP)

Our benefits package also includes Individual and family private health care Dental insurance individual cover Cashplan Level 2 cover - individual and family cover Life assurance (4x salary) Income Protection Professional Body Membership Tusker Electric car scheme (salary sacrifice) Cycle to Work scheme (salary sacrifice) Babbel learn a new language and Generous family leave.