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Facilities Administrator (with Reception Duties)

AAB

Job Location:

Stirling - UK

Monthly Salary: Not provided by the employer

Posted: 31 October 2026 (4 days ago)

Application Deadline: 28 January 2027

Vacancies: 1 Vacancy

Job Summary

DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.

AAB is a leading professional services firm operating across the UK Ireland and the USA. We specialise in the mid-market supporting individuals family businesses and organisations with a full suite of services including audit tax corporate finance payroll people consultancy and wealth management. With 1000 team members we deliver expert support to clients all over the world.

EVERYONE HAS THE AABILITY TO SUCCEED- WELL HELP YOU GET THERE.

Our people are at the heart of everything we do. We succeed together as one team building strong client relationships through passion empathy and straightforward advice. Thats what makes AAB different. We invest in brilliant talent across every area of the business offering tailored training professional qualifications and continuous support to help you grow.

Your growth matters to us. Well give you the tools encouragement and opportunities to lead learn and make an impact. Guided by our six core values we foster a culture where collaboration trust and enthusiasm thrive.

AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS

At AAB your career is what you make it. We are here to help you turn ambition into action whether thats becoming a technical expert a future leader or someone who simply makes a difference every day. If youre ready to be part of a team thats united by purpose and driven by values wed love to hear from you.

ESG COMMITMENT

We take our responsibility seriously. From reducing our environmental impact to supporting education through training and talent programmes to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.

ROLE PURPOSE

Key duties & responsibilities:

Facilities Operations

Manage reception area welcome visitors and clients
Coordinate meeting room bookings reporting technology issues to TTech
Act as the first point of contact for facilitiesrelated queries from colleagues across all office locations as requested
Coordinate daytoday building operations including cleaning maintenance waste security utilities and office services
Log track and manage reactive maintenance requests through to completion
Liaise with external contractors and service providers to ensure works are completed on time to specification and within agreed service levels
Monitor facilities standards and escalate issues where required
Assist and coordinate events held in the location

Health Safety & Compliance

Support the delivery of Health & Safety requirements across the estate
Assist with conducting and maintaining risk assessments inspections and associated action plans
Coordinate statutory checks (e.g. fire alarms emergency lighting water hygiene) and maintain compliance records
Support incident reporting and investigation processes

Contractor & Supplier Management

Oversee invoice process in line with internal procedures
Maintain accurate records of contractors service agreements and renewal dates
Support procurement of facilitiesrelated goods and services
Ensure contractors adhere to site rules H&S requirements and agreed scopes of work

Estates & Data Management

Maintain accurate facilities and estates data including floor plans asset registers and office information
Support the upkeep of central document repositories (e.g. SharePoint / Teams)
Assist with reporting on facilities spend issues and performance

Projects & Office Changes

Provide coordination support for office moves refurbishments branding works and minor projects
Assist with onboarding new locations or teams following acquisitions
Support workspace changes desk moves and colleague requests

Stakeholder Engagement

Work closely with IT P&C Finance and external advisors to support joinedup delivery
Deliver a positive responsive service to colleagues with a strong focus on communication and followthrough
Support local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met

Experience & qualifications

Essential

Previous experience in a facilities estates property or operations coordination role
Strong organisational skills with the ability to manage multiple priorities
Good communication skills and a proactive customerfocused approach
Experience working with suppliers and contractors
Confident user of Microsoft Office (Outlook Excel Word Teams)
Full driving licence and access to a car

Desirable

Knowledge of Health & Safety and facilities compliance requirements
Experience working across multiple office locations
Familiarity with CAFM systems SharePoint or document management platforms
Experience in professional services or officebased environments

Personal Attributes

Practical and solutionsfocused
Highly organised with strong attention to detail
Confident dealing with a wide range of stakeholders
Able to work independently while supporting wider team objectives
Calm under pressure and adaptable to change

WHAT AAB OFFER

We want you to feel supported inside and outside of work. Thats why we offer a benefits package designed for your wellbeing lifestyle and career.

Time Off & Family Support

Annual leave (plus public holidays) with the option to buy or carry over leave
Enhanced parental leave (maternity paternity adoption)
Paid volunteering day to support causes that matter to you

Health & Wellbeing

Private Medical Insurance (PMI) for you and the option to cover family members
Employee Assistance Programme (EAP) for 24/7 mental health and wellbeing support
Death in Service benefit

Financial Security

Competitive pension scheme
Life assurance policies to support you and your family

Flexible & Agile Working

Hybrid working model
Agile working culture that supports flexible hours and smarter working
Modern office spaces designed for collaboration focus and wellbeing

Disclaimer
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required the Talent Acquisition team will engage directly with our recruitment partners.

Required Experience:

Unclear Seniority

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