Executive Assistant

SP Industries Inc. an ATS Company is seeking an Executive Assistant to join our team in Warminster PA. This role is ideal for a professional who thrives in a fast-paced environment excels at managing priorities and confidential information and enjoys being a trusted partner to executive leadership.

Key Responsibilities

• Manage complex calendars schedule appointments and coordinate meetings using Microsoft Outlook.
• Prepare edit format and maintain professional presentations reports spreadsheets and other business documents.
• Draft proofread and distribute correspondence including emails letters reports and other communications.
• Independently respond to routine internal and external correspondence on behalf of leadership.
• Coordinate internal and external meetings including agenda preparation meeting logistics room bookings and catering arrangements as required.
• Receive sort distribute and maintain records of incoming and outgoingcorrespondence.
• Utilize advanced Microsoft Office skills to format PowerPoint or Word documents including tables graphics Excel integrationsand document organization.
• Track action items and assignments follow up with stakeholders and prepare status reports to ensure timely completion of deliverables.
• Prepare consolidate and distribute periodic reports and presentation materials.
• Maintain electronic and physical filing systems ensuring records are organized secure and readily accessible.
• Coordinate domestic and international travel arrangements including flights accommodations itineraries and expense documentation.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Assist in the planning coordination and execution of corporate meetings events and employee engagement activities.
• Provide general administrative support and undertake additional responsibilities as assigned.
• Ensure all business activities are conducted in accordance with the ATS Code of Business Conduct and the highest ethical standards.
• Comply with all applicable health safety and environmental policies procedures and regulations.

Qualifications

Education

• Post-secondary education in Business Administration Office Administration Executive Administration or a related field.

Experience & Skills

• Minimum of two years of experience in an administrative executive assistant or office support role.
• Advanced proficiency in Microsoft Office applications including Outlook Word Excel PowerPoint Access Visio and other business software.
• Strong organizational administrative and time management skills with exceptional attention to detail.
• Demonstrated ability to prioritize competing demands and meet deadlines in a fast-paced environment.
• Excellent interpersonal verbal and written communication skills with the ability to interact professionally with employees leaders customers and external stakeholders.
• Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment.
• Proven ability to exercise sound judgment maintain confidentiality and demonstrate initiative in resolving issues.
• Strong customer service orientation and a proactive solutions-focused approach.

All employees have the responsibility to work in a safe manner and report any health safety or environmental concern to their manager or supervisor in a timely manner.

Employee responsibilities for Health Safety and Environment include:

• Work in compliance with divisional health safety and environmental procedures
• Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tagout methods
• Report any unsafe conditions or unsafe acts
• Report defect in any equipment or protective device
• Ensure that the required protective equipment is used for the assigned tasks
• Attend all required health safety and environmental training
• Report any accidents/incidents to supervisor
• Assist in investigating accidents/incidents
• Refrain from engaging in any prank contest feat of strength unnecessary running or rough and boisterous conduct