Executive Assistant

We are looking for a highly organised and proactive Executive Assistant to provide first-class support to one or more members of our Executive team.

This is a fast-paced and high-profile role where you will play a key part in ensuring the smooth running of executive operations acting as a central point of coordination across the business.

You will be a trusted partner handling sensitive information with discretion while managing complex schedules and building strong relationships both internally and externally.

Key Responsibilities

• Provide confidential proactive support to senior executives
• Manage complex and ever-changing diaries including coordinating meetings across multiple time zones
• Arrange business travel in line with company policy
• Oversee and manage executive email inboxes
• Liaise with senior stakeholders clients and business contacts
• Organise and coordinate meetings and events including logistics and venue arrangements
• Prepare meeting agendas take minutes and track follow-up actions
• Handle sensitive information with professionalism and discretion
• Support ad hoc projects and wider team activities

Financial & Administrative Duties:

• Raise purchase orders and process invoices
• Manage expenses including credit card reconciliation
• Administer corporate credit card accounts (set-up queries statements)
• Support vendor onboarding processes
• Maintain office supplies and assist with general administration

About You

Were looking for someone who thrives in a dynamic environment and brings exceptional organisation communicationand problem-solving skills.

Essential:

• Proven experience as an Executive Assistant or Personal Assistant in a fast-paced high-profile environment
• Experience supporting senior leaders with complex diary management
• Strong Microsoft 365 skills
• Excellent organisational skills with strong attention to detail
• Ability to remain calm under pressure and manage competing priorities
• Strong interpersonal and communication skills

Desirable:

• Degree in Business Administration or a related field

Key Skills & Attributes

• Highly organised with the ability to prioritise effectively
• Skilled at building relationships with stakeholders at all levels
• High level of integrity and discretion
• Strong multitasking and problem-solving abilities
• Confident approachable and professional
• Excellent written and verbal communication

What Were Looking For

• A proactive self-starter who takes ownership
• A flexible and adaptable team player
• Someone who leads by example and delivers with integrity
• A positive attitude and a commitment to excellence

Benefits

• Non-contractual annual bonus of 10% based on company and personal performance ofyour annual salary.
• 25 days annual leave increasing to 30 days with yearly service 8 bank holidays day off on your birthday.
• Company sick pay -6 months and then SSP.
• Enhanced maternity & paternity pay.
• Life assurance x4 of your basic salary.
• Pension plan Calisen will double your personal contribution into the scheme up to a maximum of 7% of your gross salary.
• Access to a 24/7 Employee Assistance Plan Helpline.
• My Rewards Platform: Discounts from hundreds of top retailers just for being part of the team.
• Electric Vehicle Salary Sacrifice Scheme

Why Join Us

This is a fantastic opportunity to work closely with senior leadership in a role that offers real exposure and impact across the organisation. Youll be part of a collaborative and supportive environment where your contribution is recognised and valued.

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Whatever your background or experience your Calisen career could be just around the corner. Research shows some groups of people may hesitate to apply unless they meet every single requirement. If youre excited about a role we encourage you to apply even if you dont tick every box. You might be exactly who were looking for! Our people are our greatest strength. Calisen is an equal opportunities employer:We value honesty empathy and collaboration and we believe that different perspectives and experiences help us succeed. Our commitment is to fairness inclusion and creating an environment where everyone can thrive.

We use some artificial intelligence (AI) tools to support parts of our recruitment process. These tools are designed to assist our Talent team not replace them. Every decision is reviewed and made by our people. If youd like to know more about how your data is used please get in touch with us at any time.