Executive Assistant

Are you ready tochart your own career path With our refreshed strategy were building on our rich heritage and transforming our business to be more scalable and efficient unlocking the capabilities needed for future success. This includes significantly investing in technology streamlining the way we work and creating an environment where colleagues feel engaged empowered and accountable; where they can show up speak up and perform - because we believe in the difference our work makes.

At a glance:

Location:London - Paddington

Workplace Type:Hybrid (3 days in the office)

Employment Type:Permanent

Seniority:Associate

Were looking for an experienced Executive Assistant to provide high-level proactive support to a member of the Group Executive Committee and a small group of senior directors. Acting as a true right-hand partner youll play a critical role in enabling leaders to focus on strategic priorities by seamlessly managing day-to-day operations. This is a fast-paced high-trust role where discretion sound judgement and strong organisational skills are essential to success.

• Managing complex and constantly evolving diaries ensuring leaders time is protected and aligned to strategic priorities
• Acting as a gatekeeper by filtering communications prioritising requests and managing access to senior leaders
• Providing end-to-end meeting support including preparation of materials coordination and follow-up actions
• Proactively managing inboxes responding where appropriate and ensuring key items are flagged and progressed
• Coordinating domestic and international travel including detailed itineraries and adapting plans as needed
• Organising and delivering high-quality events and meetings both onsite and offsite
• Managing expenses purchase orders invoices and supporting procurement processes
• Supporting team administration including holiday approvals sickness tracking and general coordination
• Assisting with project-related activities such as scheduling tracking milestones and organising meetings
• Working collaboratively within the wider administration team to provide cover and support as required

Were seeking a highly organised and proactive Executive Assistant who thrives in a fast-paced environment and enjoys working closely with senior stakeholders. Youll be confident adaptable and able to manage competing priorities with ease while maintaining a high level of professionalism and discretion. A strong relationship-builder youll bring a can do attitude and the ability to anticipate needs solve problems and keep things moving forward.

• Proven experience providing executive support to senior leaders (Director/Executive level)
• Advanced diary management skills and strong proficiency in Microsoft Office (particularly Outlook)
• Excellent organisational time management and prioritisation skills with the ability to handle multiple tasks
• Strong communication and interpersonal skills with the ability to build relationships across all levels

• Experience working within financial services or a regulated environment
• Familiarity with virtual meeting platforms (e.g. Teams Zoom) and coordinating large-scale meetings or events

Whats in it for you

We reward youfor the work you dowhether thats through our discretionary annual bonus scheme that reflects bothpersonal and company performance competitive annual leave allowance (28 daysplus bank holidays with the option to purchase an additional 5 days) oronline rewards platform with a variety of discounts.
We also havebenefits to support whatever stage of life you are in including:

• Competitive parental leave (26 weeks full pay)
• Private medical insurance (optional taxable benefit)
• 10% non-contributory pension (increasing with length of service)

Reasonable Adjustments
Were an equalopportunities employer and want to ensure our recruitment process is accessibleand inclusive for all if you require reasonable adjustment(s) at any stageplease let us know by emailing us at
Research tells usthat applicants (especially those from underrepresented groups) can be put offfrom applying for a role if they do not meet all the criteria or have been onan extended career-break. If you think you would be a good match for this role andcan demonstrate some transferable experience please apply regardless ofwhether you tick every box.

Whats next

If youre excitedabout this role and believe you have the skills and experience were lookingfor wed love to hear from you! Please submit an application by clickingapply below and our team will be in touch.
As a businessregulated by the FCA we would advise you to familiarise yourself with theconduct regulations and in particular consumer duty obligations prior to aninterview with SJP.

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Required Experience:

IC