Executive Assistant

Were looking for an exceptional Executive Assistant to support the Chair / CEO of a leading global talent business.

This is not a traditional EA role. Were looking for someone who is proactive commercially minded and always one step ahead. Youll be a true right-hand partner helping to manage priorities build relationships and ensure everything runs seamlessly behind the scenes.

The ideal candidate will have experience supporting senior leaders within media entertainment talent broadcast agency or similarly relationship-driven industries. Youll be comfortable working with high-profile clients and stakeholders possess exceptional emotional intelligence and have the confidence to operate autonomously while maintaining absolute discretion.

Highly organised resourceful and solutions-focused youll thrive in a fast-paced environment anticipating needs before they arise and ensuring every interaction is professional well prepared and impactful.

The Role

As Executive Assistant youll provide high-level support across diary management stakeholder engagement meeting preparation travel coordination and executive operations.

Youll play a critical role in helping the Chair / CEO operate effectively ensuring priorities are managed seamlessly and every interaction is professional well-prepared and impactful.

What Youll Do

Executive & Diary Management

• Manage a highly complex and ever-changing diary coordinating 30-40 meetings per week

• Prioritise competing demands and proactively manage scheduling challenges

• Coordinate meetings across multiple stakeholders locations and time zones

• Act as a trusted gatekeeper ensuring time is spent on the highest priorities

Stakeholder & Client Management

• Build strong relationships with senior stakeholders clients talent and external partners

• Act as a key point of contact on behalf of the executive

• Represent the business with professionalism discretion and credibility

Research & Meeting Preparation

• Prepare high-quality briefing packs presentations and meeting materials

• Research clients companies and key stakeholders ahead of meetings

• Ensure the executive is always informed prepared and positioned for success

Travel & Executive Operations

• Coordinate complex international and domestic travel arrangements

• Manage expenses and executive administration

• Support projects and priorities as required

What youll bring:

• Significant experience supporting C-suite executives CEOs Founders or Chairs

• Experience within media entertainment talent broadcast or agency environments

• Proven ability to manage complex diaries and competing priorities

• Exceptional organisational and communication skills

• Strong stakeholder management and relationship-building abilities

• Experience supporting high-profile executives and clients

• Advanced PowerPoint Outlook and Microsoft Office skills

• High levels of discretion judgement and professionalism

What youre good at:

• Proactive and always thinking three steps ahead

• Highly organised with exceptional attention to detail

• Calm adaptable and solutions-focused under pressure

• Commercially aware with strong emotional intelligence

• Confident building relationships with senior stakeholders and clients

• Naturally curious resourceful and motivated

• A genuine team player with a positive can-do attitude

This role would suit a standout EA who enjoys being at the heart of a fast-moving business and operating as a genuine business partner rather than simply providing administrative support.

Closing Date: Friday 2nd October 2026

We are reviewing applications on a rolling basis we encourage you to apply promptly.

ABOUT MC SAATCHI TALENT

WHAY YOULL GET:

For the right candidate we will offer a competitive salary and benefits package which includes 27 days annual holiday private healthcare employer contributory pension life assurance and income protection. We also offer a host of benefits that support wellbeing including subsidised gym membership whilst our commitment to Diversity and Inclusion sees us offer learning opportunities around D&I mentoring programmes and the opportunity for all to participate in a number of active Employee Led Networks and associated events. Finally this role will be supported with all the necessary personal development required to set someone up for success.

ABOUT MC SAATCHI GROUP

MC Saatchi Group has pledged its commitment to create a company that values difference with an inclusive culture. As part of this MC Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate celebrates diversity and bases all hiring and promotion decisions solely on merit without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process please make us aware as part of your application.

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

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