Executive Assistant
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Job Summary
Ready to revolutionize healthcare making it faster and more accessible than ever before
How we started:
Founded in 2013 by Dwayne DSouzaHeliosXwas built on a simple but powerful idea: healthcare should be easier to access faster to receive and centred around the individual. From day one weve grown without external funding; scaling profitably through technology disciplined execution and deep medical expertise. What started as a challenger idea has become one of the most significant healthcare platforms operating globally today.
Where we are now:
Weve earned the trust of millions of people worldwide through category-leading products and well-known brands including MedExpress Dermatica ZipHealth RocketRX and Levity. A key driver of our success is vertical integration; we operate our own manufacturing and proprietary products led by in-house medical teams researchers and pharmacists at the top of their fields.
In 2025 HeliosX treated more than 1.7 million patients globally and reached 781m in revenue representing 337% year-on-year growth and cementing our position as the clear market leader in the UK. That growth translates into real-world outcomes: our weight-loss treatments helped patients lose 8.5 million kilograms of excess weight in 2025 alone contributing to an estimated 1300 fewer cardiac events. This is growth with measurable life-changing impact at scale.
Today we operate across four international markets with successful launches in Germany and Canada and continued expansion in the US. We were also recently recognised in the Sunday Times Top 100 fastest-growing tech companies further validation of both our momentum and our ambition.
Where were going:
2026 is another significant year for HeliosX. Our ambition is to surpass 1.1bn in revenue continue expanding thoughtfully into new international markets and broaden our condition and treatment portfolio. As we scale were focused on building the technology operational excellence and clinical capabilities that will support sustainable long-term growth. Joining HeliosX now means helping shape the systems teams and products that will define the next chapter of digital healthcare. Youll be solving complex problems at pace working alongside exceptional people and building products that genuinely improve lives at scale.
Theres never been a more exciting time to join HeliosX. Come be a part of making our dream of easier and faster healthcare a reality!
As Junior Executive Assistant youll work at the heart of HeliosX supporting three to four members of our Executive Leadership Team across diaries travel events and day-to-day be the second person in our EA function and will be mentored by an EA who joined HeliosX without a traditional EA background built the function from scratch and now supports five dont need previous EA or PA experience. Were hiring for attitude judgement and potential - the practical side of the role can be moves quickly and priorities change often. From your first week youll work directly with senior leaders gain exposure to how the business operates and take on more responsibility as the EA function is a full-time permanent role with a hybrid working arrangement based at our London HQ.
- Manage diaries for three to four members of the Executive Leadership Team resolving conflicts and adapting quickly as priorities change.
- Protect leaders time making sure meetings have the right purpose people and information.
- Arrange domestic and international travel including complex itineraries and last-minute changes.
- Coordinate meetings offsites and company events managing venues suppliers catering and logistics.
- Support with inbox management meeting actions and follow-ups.
- Act as a trusted point of contact for internal and external stakeholders.
- Manage confidential documents expenses purchase orders contract renewals and other day-to-day administration.
- Build strong relationships across the business to help things move quickly and smoothly.
You dont need to have been an EA before. Were looking for evidence that people trust and rely on you - whether that comes from hospitality retail customer service events office support healthcare university sport or another fast-paced environment.
- Experience organising something end to end with multiple people moving parts and a deadline.
- Strong organisation and follow through - you keep track of details and make sure things get done.
- Emotional intelligence - you read people well and adapt your approach.
- Proactivity and ownership - you spot what needs doing rather than waiting to be asked.
- Composure - when priorities change you re-plan and keep moving.
- Good judgement and discretion particularly when handling confidential or sensitive information.
- Clear confident written and verbal communication.
- Confidence using Google Workspace or evidence that you pick up new tools quickly.
- Familiarity with AI tools such as ChatGPT or Claude or an interest in learning to use them well.
Aside from working with our all-star team here are some of the other benefits you may be eligible for coming on board:
- Generous equity allocations with significant upside potential
- Annual leave allowance alongside public holidays
- Private health insurance along with pre-existing condition dental and eye care cover
- Pension scheme
- Enhanced parental leave
- Cycle-to-work scheme
- Electric car scheme
- Free Dermatica and MedExpress products every month as well as family discounts
- Annual home working and L&D allowance
- Free Headspace subscription employee assistance programme and discounted gym memberships
Required Experience:
IC
About Company
Health tech for happier, healthier lives. Discover how HeliosX is making healthcare more accessible at global scale.
