Executive Assistant
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Job Summary
Executive Assistant (Repairs & Compliance) 3 Month Contract
Summary
Responsibilities
- Executive & Diary Management:
- Manage complex diaries for senior directors.
- Schedule and coordinate meetings appointments and events.
- Resolve scheduling conflicts and prioritize attendance.
- Manage complex diaries for senior directors.
- Meeting Coordination & Governance:
- Organize and support meetings prepare agendas and circulate documentation.
- Attend meetings take accurate minutes and track action items.
- Organize and support meetings prepare agendas and circulate documentation.
- Email & Correspondence Management:
- Monitor and prioritize Directors inboxes.
- Draft and manage correspondence on behalf of Directors.
- Monitor and prioritize Directors inboxes.
- Administrative & Operational Support:
- Provide administrative support to the Housing Directorate.
- Assist with document preparation and reporting.
- Provide administrative support to the Housing Directorate.
- HR & Workforce Administration:
- Support employee administration processes including leave management and recruitment.
- Support employee administration processes including leave management and recruitment.
- Financial & Procurement Support:
- Assist with procurement processes and invoice management.
- Assist with procurement processes and invoice management.
- Stakeholder Management:
- Build relationships with senior managers elected members and external partners.
- Build relationships with senior managers elected members and external partners.
- Performance & Service Support:
- Support service improvement initiatives and ensure efficient service delivery.
- Support service improvement initiatives and ensure efficient service delivery.
Requirements
Essential
- Extensive experience in executive or senior-level administrative support.
- Proficiency in managing complex diaries and meeting schedules.
- Strong minute-taking and action-tracking skills.
- Ability to handle confidential and sensitive information.
- Excellent organizational and stakeholder management skills.
Desirable
- Previous experience in local authority or council settings.
- Experience supporting Directors or Senior Leadership Teams.
- Background in Housing Repairs Property Maintenance or Compliance Services.
- Familiarity with finance procurement recruitment and HR administration processes.
Person Specification
Qualifications
- Essential: Good standard of education including English and Mathematics.
- Desirable: Qualification in Business Administration or related field.
Knowledge
- Essential: Understanding of executive support functions and office administration.
- Desirable: Knowledge of Local Government structures and Housing services.
Experience
- Essential: Experience supporting senior managers and managing complex schedules.
- Desirable: Experience in local authority settings and supporting senior leadership teams.
Skills & Competencies
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office applications.
- Ability to manage confidential information with discretion.
Additional Information
- This is a temporary 3-month contract.
- Hybrid working arrangement with a minimum of 3 office days per week.
- Previous local authority experience is highly desirable.
- Opportunity to support senior leadership within a dynamic Repairs & Compliance service.
Required Skills:
Experience Essential Experience supporting senior managers directors or executives. Experience managing complex diaries and schedules. Experience organising meetings and producing accurate minutes. Experience monitoring actions and coordinating follow-up activities. Experience handling confidential information. Experience dealing with multiple stakeholders and competing priorities. Desirable Previous local authority/council experience. Experience within Housing Repairs Property Maintenance Asset Management or Compliance services. Experience supporting senior leadership teams. Experience with recruitment HR administration procurement and invoice processing. Skills & Competencies Essential Excellent organisational and time-management skills. Outstanding communication and interpersonal skills. Strong minute-taking and report-writing abilities. Ability to prioritise competing demands effectively. Excellent attention to detail. Strong problem-solving skills. Ability to work independently and use initiative. Professional and diplomatic approach. Strong IT and administrative skills. Ability to manage confidential and sensitive information.
