Executive Assistant, EU Prime & Marketing

The EU Prime and Marketing team is seeking an exceptionally proactive customer obsessed and team-oriented Executive Assistant with a history of high performance to support two directors based in the UK/Europe.

This exciting role requires superior attention to detail great organizational skills and the ability to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior leaders inside and outside of the company is important. A good sense of humour is critical as is the ability to be flexible and to change direction at a moments notice.

The successful candidate will possess the ability to complete complex tasks quickly and independently react with appropriate urgency to situations that require a quick turnaround and be able to take effective action without having to know the total picture. The role will work closely with other Executive Assistants throughout the organization and the company. You should ideally have knowledge and experience working with a global team across multiple time zones languages and cultures. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop in an organization offering fantastic long-term career opportunities.


Key job responsibilities
Manage a complex multi-time zone calendar; ruthlessly prioritise time against what matters most
Own the rhythm of business end-to-end: WBR MBR QBR All-Hands offsites team events
Coordinate travel across EU; handle confidential information with impeccable judgement
Operate two steps ahead anticipate needs flag whats urgent deflect whats not
Quickly build a deep understanding of EU Prime & Marketing priorities org structure and stakeholders
Act as gatekeeper and sounding board know where the leaders time should go and propose course-corrections
Leverage AI and work with the director to define how to best leverage AI in the EA / Exec relationship and in the team beyond.
Own the internal comms strategy: define the right cadence and format (quarterly messages All-Team connects ad-hoc updates)
Ensure messaging is consistent authentic and resonates across a multi-country audience
Partner with and help steer the orgs culture champions / fun committee network
Drive initiatives that foster connection and belonging regardless of location

- Knowledge of Microsoft Office products and applications
- Experience as an Executive Assistant
- Experience with executive level calendar management
- Experience with domestic or international travel coordination

- Experience leading process improvements
- Experience in a fast-paced high-tech company
- Experience designing processes to maximize efficiency

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