Events & Workspace Coordinator (Premier Park Studios)

Location Premier Park Studios London NW10 7NZ

Working style On-site

Hours 10am - 6pm

NEXT Wholly Owned Brands

Our growing portfolio includes Lipsy Love & Roses Friends Like These Beauty at NEXT and Seraphine all available through connecting with millions of customers across the UK and beyond.

At the heart of our business is a passionate team driven by creativity innovation and a shared ambition to deliver exceptional results. We foster a culture where individuality is celebrated curiosity is encouraged and challenging the status quo is part of how we grow.

About the role

As Workspace Coordinator you will facilitate and support the day-to-day operations of our Premier Park Studios. You will ensure the smooth and efficient running of office facilities management and Health & Safety requirements. Your goal is to create a positive employee experience while maintaining a professional and welcoming environment for all visitors and staff.

Role Responsibilities

Workspace

• Act as a designated keyholder taking responsibility for the secure opening and closing of the unit in line with company procedures.
• Manage the front desk providing a welcoming and professional experience for all visitors.
• Ensure the studio communal areas and meeting rooms are maintained to a high standard and remain clean and tidy.
• Liaise with NEXT Facilities to log maintenance requests coordinate contractors and ensure issues are resolved promptly
• Coordinate new starter requirements with recruitment including workspace setup and studio inductions.
• Manage studio expenses invoices budget tracking and purchase orders
• Complete daily AM and PM studio checks ensuring communal areas and meeting rooms are clean tidy fully stocked and maintained to a high standard.
• Book couriers and taxis as required
• Coordinate studio catering requests
• Manage and distribute weekly fruit and milk orders
• Receive sort and distribute incoming post parcels and deliveries.
• Manage stationery and office consumables ensuring stock levels are maintained and replenished.
• Manage relationships with cleaning and waste management providers to maintain high standards and ensure regular collections.
• Support the coordination and delivery of space management requests communicating effectively with stakeholders throughout the process.

Health & Safety

• Conduct weekly workplace health and safety inspections identifying and addressing potential hazards.
• Carry out and document the weekly fire alarm test ensuring any issues are reported and escalated promptly.
• Ensure all first aid boxes are fully stocked and regularly maintained.
• Investigate record and report health and safety incidents ensuring appropriate corrective actions are implemented.
• Maintain appropriate levels of trained Fire Wardens and First Aiders in line with employee numbers coordinating all required training and certification.
• Deliver six monthly refresher sessions for Fire Wardens and First Aiders at the studio.
• Ensure employee allergies and workplace adjustments are recorded and accounted for.
• Complete and maintain individual risk assessments as required.

Events

• Maintain and manage the events tracker and annual events calendar.
• Support the planning of seasonal office decorations including research and vision boards.
• Assist with the planning coordination and delivery of internal activations events and employee engagement initiatives.
• Manage the events noticeboard and maintain internal communications relating to events activities and employee benefits.
• Coordinate employee recognition programmes and soft benefits including long service awards birthdays marriages and other milestone celebrations ensuring associated gifts are organised and distributed.
• Design engaging events and internal communications content using Canva.

Your Talent

• Previous experience in a workplace coordination position
• Good verbal and written communication skills with a professional tone
• Good competency in standard computer applications
• Ability to manage invoices track budgets and maintain detailed records
• Capable of managing room booking calendars and updating intranet content

What we can do for you

• 25% off a huge selection of Next Next Wholly Owned Brands GAP and Victorias Secret products & 10% off most partner brands & up to 15% off Branded Beauty
• Hot deals and exclusive offers from over 3500 retailers through Perks At Work
• We recognise hard work with our company performance-based bonus
• Life Assurance
• Join our Next Sharesave Scheme
• Digital GP Service for help at home
• Lesson the impact with our Annual Travel Card Loan
• On-site parking
• Never miss a package and with Direct to Desk delivery
• Bag a bargain at our sample sales
• Learn develop and grow with our personal development plans
• Enjoy more time with friends and family with Early Bank Holiday finishes
• Join in the fun with our year-round office events

Diversity & Inclusion

We recognise that our differences are what make us who we are. We want people to want to work for us and be their true selves. We are dedicated to attracting and developing a talent team and recognise that all unique backgrounds and experiences contribute to our future success.

We want to create an inclusive and inspiring environment where individuals feel valued and respected and where people can achieve their full potential and be their very best whoever they are.

Wellbeing

We believe that wellbeing is having the opportunity to achieve your full potential cope with day to day pressures be productive and thrive in all aspects of your life. We encourage a culture that promotes and enables us all to achieve positive wellbeing by focusing on mental physical and financial health.