Events & Workspace Coordinator (Premier Park Studios)

Role Purpose:

As Workspace Coordinator you will facilitate and support the day-to-day operations of our Premier Park Studios. You will ensure the smooth and efficient running of office facilities management and Health & Safety requirements. Your goal is to create a positive employee experience while maintaining a professional and welcoming environment for all visitors and staff.

Role Responsibilities

Workspace

• Act as a designated keyholder taking responsibility for the secure opening and closing of the unit in line with company procedures.
• Manage the front desk providing a welcoming and professional experience for all visitors.
• Ensure the studio communal areas and meeting rooms are maintained to a high standard and remain clean and tidy.
• Liaise with NEXT Facilities to log maintenance requests coordinate contractors and ensure issues are resolved promptly
• Coordinate new starter requirements with recruitment including workspace setup and studio inductions.
• Manage studio expenses invoices budget tracking and purchase orders
• Complete daily AM and PM studio checks ensuring communal areas and meeting rooms are clean tidy fully stocked and maintained to a high standard.
• Book couriers and taxis as required
• Coordinate studio catering requests
• Manage and distribute weekly fruit and milk orders
• Receive sort and distribute incoming post parcels and deliveries.
• Manage stationery and office consumables ensuring stock levels are maintained and replenished.
• Manage relationships with cleaning and waste management providers to maintain high standards and ensure regular collections.
• Support the coordination and delivery of space management requests communicating effectively with stakeholders throughout the process.

Health & Safety

• Conduct weekly workplace health and safety inspections identifying and addressing potential hazards.
• Carry out and document the weekly fire alarm test ensuring any issues are reported and escalated promptly.
• Ensure all first aid boxes are fully stocked and regularly maintained.
• Investigate record and report health and safety incidents ensuring appropriate corrective actions are implemented.
• Maintain appropriate levels of trained Fire Wardens and First Aiders in line with employee numbers coordinating all required training and certification.
• Deliver six monthly refresher sessions for Fire Wardens and First Aiders at the studio.
• Ensure employee allergies and workplace adjustments are recorded and accounted for.
• Complete and maintain individual risk assessments as required.

Events

• Maintain and manage the events tracker and annual events calendar.
• Support the planning of seasonal office decorations including research and vision boards.
• Assist with the planning coordination and delivery of internal activations events and employee engagement initiatives.
• Manage the events noticeboard and maintain internal communications relating to events activities and employee benefits.
• Coordinate employee recognition programmes and soft benefits including long service awards birthdays marriages and other milestone celebrations ensuring associated gifts are organised and distributed.
• Design engaging events and internal communications content using Canva.

Technical Requirements

• Previous experience in a workplace coordination position
• Good verbal and written communication skills with a professional tone.
• Good competency in standard computer applications.
• Ability to manage invoices track budgets and maintain detailed records.
• Capable of managing room booking calendars and updating intranet content.