Events Officer Development and Alumni Relations Office 107800 Grade 6

Position Details

Development and Alumni Relations Office

Location: University of Birmingham Edgbaston Birmingham UK

Full time starting salary is normally in the range 33002 to 35608 with potential progression once in post to 39906

Grade: 6

Full Time Fixed Term contract up to September 2027

Closing date: 2^nd September 2026

UK Travel may be required for this role

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full almost 5000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a state-of-the-art sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.

Find out more about thebenefits of working for the Universityof Birmingham

Background

The University of Birmingham is a global institution working within a diverse and vibrant City offering an inspiring education to our students and undertaking critically important research. We are a place of open critical thinking and the creation sharing and dissemination of knowledge. Professional Services put students at the heart of all they do and enable an exceptional educational experience. They provide outstanding support to our researchers and help the University to grow its influence regionally nationally and globally. They ensure the Universitys resources are used wisely manage and improve the infrastructure which sits at the heart of the institution and support decisions to be made quickly and based on sound evidence. Our Birmingham Professional programme operates across the University supporting colleagues to network and collaborate offering opportunities to learn and develop contributing to the delivery of the Universitys objectives and helping everyone to understand the broader context within which we work.

Office Overview

Our University has a proud history of philanthropy stretching back to its foundation in 1900. With a clear vision to change the lives of the people of Birmingham Joseph Chamberlain raised the funds required to build the University from citizens and corporations based locally and around the globe. Since then philanthropy has continued to play an important role in shaping the University. There have been a number of fundraising campaigns including a 1m urgent capital appeal after the Second World War and a 1.4m campaign to fund the Vale student village in the 1960s. In 2015 we closed the Circles of Influence Campaign raising 193 million making it the largest HE fundraising campaign outside Oxbridge and London.

The University has global reach including several partnerships with other leading universities around the world and is grounded in our local community having opened the first fully comprehensive University secondary school in the country in 2015. We are an ambitious and successful research-intensive University (one of the top 100 research-led universities globally) and have produced 10 Nobel Prize winners including three who received their awards in 2016. Academics here are exploring the impact of climate change helping to address global health epidemics and changing our understanding of Shakespeare. Our students come from nearly 150 countries and our flagship outreach programmes mean that almost 25% of our student population come from underrepresented backgrounds: one of the highest proportions in the UK.

DARO exists to support this academic and student community by engaging inspiring and celebrating alumni individuals and charitable funders who give their money time and networks to support the Universitys strategic priorities. The Office which is comprised of five teams is focused on fundraising and volunteering from alumni organisations and individuals who are passionate about changing lives through funding various research projects supporting student bursaries mentoring students and providing internships as well as providing a versatile programme of engagement opportunities for our global alumni community.

Role Summary

Do you want to be part of a dynamic and creative team We are recruiting an Events Officer to work in the Development and Alumni Relations Office (DARO) to deliver creative sector leading events. The Events Officer has responsibility for delivering both in-person and online events for our global community of alumni donors and volunteers. From our mass engagement Bringing Birmingham to You event series to bespoke events hosted by senior members of University staff and stewardship events to thank our donors and volunteers at all levels the Events Officer will ensure a high-quality engaging and tailored experience for alumni donors volunteers and VIPs.

DARO is an ambitious office and we support our team to succeed. You will contribute to a busy programme of events in the lead up to the close of our fundraising and volunteering campaign Birmingham in Action. You will have the opportunity to shape a creative and impactful programme which engages our alumni and supporters with the University.

You will be provided with a robust induction and an ongoing training program that will include support from the University as well as expert external providers.

Main Duties

1. Working as part of the Events team to deliver the overall DARO events programme
2. Supporting the Events Programme Manager with delivery of the full DARO events programme which supports all DARO audiences as part of the Birmingham in Action campaign including alumni donors volunteers VIPs staff and students
3. Delivering a range of events from conception through to evaluation; scoping venues approaching speakers writing invitations updating the website overseeing the event budget managing registrations arranging briefings and debriefs
4. Working collaboratively with the Events Programme Manager Events Manager and Events Co-ordinator to plan and deliver departmental events around the close of the Birmingham in Action campaign
5. Together with the Events Programme Manager Events Manager and Events Co-ordinator participating in the review evaluation and creative planning activity of the events programme seeking out new opportunities and proposing improvements
6. Supporting the Events Programme Manager with - and potentially leading on high profile events with the Vice-Chancellor Chancellor and influential alumni
7. Developing collaborative working relationships with key staff both within DARO and across the University
8. Managing a personal portfolio of our Bringing Birmingham To You event series which are held both in person and online bringing academic expertise to our global alumni audience
9. Identifying and working with key academics to shine a light on their research excellence with a focus on taking their research out of the labs and lecture theatres and sharing it with alumni through our Bringing Birmingham to You event series
10. Ability to produce newsletters presentations speeches and information in an interesting and informative manner
11. Using the Customer Relationship Manager system efficiently to monitor registration attendance and event outcomes and to evaluate success to inform future programming
12. Any other duties as deemed commensurate to the role
13. Promoting equality and valuing diversity acting as a role model and fostering an inclusive working culture
14. Supporting the Universitys sustainability agenda through resource efficient working

Required Knowledge Skills Qualifications Experience

• Educated to Degree level (or equivalent qualifications).Where no equivalent qualification is held significant practical relevant experience and expertise in a similar role will be required.
• Significant experience of delivering complex events and events programmes.
• The ability to think and plan strategically both in the short and long-term.
• The ability to work independently with initiative to take decisions and think creatively and laterally.
• Experience of effectively managing a complex workload with multiple projects running simultaneously.
• Able to perform effectively under pressure with excellent personal organisation and time management skills.
• Experience of working with senior stakeholders internal and external audiences.
• Ability to build rapport with alumni donors VIPs academics and colleagues in Professional Services at all levels.
• Strong negotiation skills and the ability to persuade and influence with diplomacy and sensitivity.
• Excellent verbal and written communication skills with the confidence to write speeches letters articles and reports for a range of audiences and stakeholders modifying language and style accordingly.
• The ability to work calmly and effectively in a fast-paced environment.
• Adaptable and flexible when dealing with change and uncertainty.
• The ability to work effectively both in a team and independently.
• The ability to represent the University with confidence diplomacy and authority.
• The desire to support colleagues in the achievement of their individual and the collective goals and to celebrate others success as positively as your own.
• Highly proficient IT skills including the wider MS Office suite of programmes including excel and PowerPoint.
• The flexibility to work unsociable hours (evenings and weekends) when required.
• Ability to work effectively in a large complex organisation and to develop a good understanding of how the University and higher education institutions work.
• Knowledge of the protected characteristics of the Equality Act 2010 and how to actively ensure in day-to-day activity in own area that those with protected characteristics are treated equally and fairly.

Informal enquiries to Emily Meadway email:

View our staff values and behaviours here

Use of AI in applications:We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience. Such applications will unlikely be progressed to interview.

We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.