Event Production Support Officer
Job Location:
Bromsgrove - UK
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Hybrid working arrangement.
- Based between Redditch Town Hall and Bromsgrove Town Hall.
- Attendance at events is required.
- Occasional evening and weekend work may be required depending on the events programme.
- Experience coordinating or delivering events.
- Strong project management and organisational skills.
- Experience working with multiple stakeholders and contractors.
- Understanding of event health and safety requirements.
- Ability to attend and support events outside normal office hours when required.
- Support the planning and delivery of Council-led outdoor events.
- Assist in the development of event plans schedules and delivery programmes.
- Coordinate event logistics to ensure successful event delivery.
- Monitor progress against plans and deadlines.
- Assist in developing event management documentation and operational plans.
- Liaise with internal departments contractors partner organisations and community groups.
- Build positive working relationships with key stakeholders.
- Support communication between all parties involved in event delivery.
- Work collaboratively with emergency services and external agencies where required.
- Coordinate contractors suppliers and service providers involved in events.
- Monitor contractor performance and compliance requirements.
- Ensure services are delivered in accordance with agreed specifications and timescales.
- Assist with procurement and contractor management processes where required.
- Support the implementation of event health and safety procedures.
- Assist in preparing and reviewing risk assessments and event documentation.
- Ensure compliance with relevant legislation policies and procedures.
- Promote safe working practices at all times.
- Provide operational support during events.
- Assist with event set-up delivery and breakdown activities.
- Monitor event activities and address issues as they arise.
- Support the delivery of a positive experience for attendees and stakeholders.
- Support multiple events and projects simultaneously.
- Maintain accurate records documentation and event files.
- Monitor budgets expenditure and project timelines where required.
- Produce reports and updates for managers and stakeholders.
- Contribute to post-event reviews and evaluations.
- Identify opportunities to improve event delivery and customer experience.
- Support the development of future events and community engagement initiatives.
- Educated to A-Level standard or equivalent experience.
- Qualification in Event Management Project Management Marketing Business Administration or a related discipline.
- Understanding of event planning and delivery processes.
- Knowledge of health and safety requirements relating to public events.
- Understanding of stakeholder and contractor management.
- Knowledge of project coordination and administration practices.
- Knowledge of local authority event delivery.
- Understanding of outdoor event regulations and licensing requirements.
- Awareness of community engagement and public sector service delivery.
- Experience supporting or coordinating events.
- Experience managing competing priorities and deadlines.
- Experience working with a range of stakeholders and partners.
- Experience organising logistics and event activities.
- Previous local authority or public sector experience.
- Experience coordinating outdoor community events.
- Experience working with contractors suppliers and emergency services.
- Experience undertaking event risk assessments and compliance activities.
- Excellent organisational and project management skills.
- Strong communication and interpersonal skills.
- Ability to build effective working relationships.
- Strong problem-solving and decision-making abilities.
- Ability to manage multiple projects simultaneously.
- Good attention to detail.
- Strong administrative and reporting skills.
- Competent IT skills including Microsoft Office applications.
- Ability to work independently and as part of a team.
- This is a 3-month temporary contract.
- Rate: 17.91 per hour (Umbrella).
- Location: Redditch Town Hall / Bromsgrove Town Hall.
- Hybrid working arrangement.
- Monday to Friday 9:00am 5:00pm.
- Occasional evening and weekend working may be required.
- Attendance at events is essential.
- Pay is provided on a bi-weekly basis.
- Previous local authority or public sector events experience is highly desirable.
Required Skills:
Knowledge Essential Knowledge of planning application processes and validation procedures. Understanding of Development Management processes. Knowledge of planning legislation and local authority planning procedures. Understanding of planning administration systems and record management. Essential System Experience Working knowledge and experience of Uniform Planning System. Desirable Knowledge of Tree Preservation Orders (TPOs). Understanding of planning digitisation projects and records management. Experience Essential Experience within a Local Planning Authority Planning Service. Experience validating planning applications. Experience working within Planning Administration or Development Management. Experience maintaining planning records and databases. Experience responding to customer and stakeholder enquiries. Experience using Uniform Planning System. Desirable Experience supporting planning officers with case management activities. Experience working on planning digitisation projects. Experience processing consultations and planning documentation. Skills & Competencies Essential Excellent attention to detail. Strong organisational and administrative skills. Excellent written and verbal communication skills. Strong customer service skills. Ability to manage a varied workload and competing priorities. Strong IT skills including Microsoft Office applications. Ability to work independently with minimal supervision. Ability to interpret planning documentation accurately.
