Event Operations Coordinator

The Role

This is an exciting opportunity to join a highly successful events team and become part of a fast growth global events business. The role will be responsible for supporting the Event Operations team coordinating and providing administrative support across all aspects of event operations including planning logistics and onsite delivery ensuring seamless production for our Fastmarkets Events.  As such you will need to be highly organised with strong project management skills as you will be responsible for liaising with multiple delegates speakers and partners as well as managing the operational logistics for the events you are supporting. You will also be a strong team player with good communication skills able to work successfully across multiple stakeholders internally and externally as well as enjoy being customer facing online and in-person. The role will also where required involve attending events in-person to support onsite delivery and as such will involve international travel. 

PRINCIPLE ACCOUNTABILITIES

• Act as the operational support pre-event and on-site co-ordinating with the project team to ensure the smooth running of the event.
• Sourcing negotiating and liaising with suppliers including venues audio-visual documentation printing signage and on-site support staff.
• Act as point of contact for suppliers for all pre-event and onsite logistics.
• Management and pre-event communication for all meeting room inventory sold to sponsors.
• Ensure delivery and fulfilment of all sponsorship and exhibitor packages as sold by the sales team such as stands branding branded items features etc.
• Contribute to regular project meetings for each event to ensure smooth communication within the team and aid the professional delivery of our events to external stakeholders.
• Work closely with designers to produce required on site branding signing off final designs in consultation with the wider project team and in line with print deadlines.
• Manage internal and external systems to support delivery of the events including: our registration platform event app and all other digitals platforms such as Swapcard Cvent and Anaplan.
• Work with the wider events team to share learn and help push event experiences forward.

Qualifications :

We recruit talented dynamic people with diverse backgrounds and experiences all united by a belief in our mission to provide the worlds leading and most trusted price reporting events and intelligence service for the markets we serve. Were proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace where everyone feels able to participate and contribute meaningfully.

If you are open-minded curious resilient solutions-oriented and committed to promoting equality then read on.

KNOWLEDGE EXPERIENCE AND SKILLS

We are looking for an individual who is highly motivated driven and have a passion to be part of a fast-paced successful team. Being a strong team player is also important as well as someone who is happy to work flexibly.

• Self-motivated professional with experience in a fast-paced environment
• Proven experience as an Events Coordinator is desired.
• Strong written and verbal communication skills.
• Experience in direct customer interface/service roles confident and enjoys dealing with people and queries.
• Proficient with MS Office suite and other technology applications including AI
• Capable of self-managed schedule to meet project deadlines.
• Excellent organizational and time management skills
• Strong attention to detail and problem-solving abilities
• Exceptional communication and interpersonal skills
• Ability to work independently and as part of a team
• Flexibility to work evenings weekends and to travel internationally

If youre excited about the role but your experience skills or qualifications dont perfectly align we encourage you to apply anyway.

Additional Information :

Our Values

Fastmarkets people come from all different walks of life. Its this mix of brilliant personalities experiences and insights that gives us that warm open and friendly culture you can feel as soon as you meet us. But however wonderfully different we all are there are six things we all have in common and they form our Fastmarkets values.

Created by our own employees to reflect some of the personal traits that Fastmarkets people have our values are key to what makes our culture unique. They reflect who each of us are and theyre embedded in everything we do. Our values are:

• METRICS DRIVEN. We use insights to improve our customers experience and our business performance
   
• ACCOUNTABLE. We are accountable to ourselves and those we work with: we keep our promises and get things done
   
• GROWTH MINDSET. This value enables us to be nimble to the changing realities and operate with a sense of urgency
   
• INCLUSIVE. We are inclusive and respectful celebrating each of us and giving everyone a deep sense of belonging with the desire to bring their best self to work every day.
   
• CUSTOMER CENTRIC. We are customer-centric in all that we do
   
• COLLABORATIVE. We are collaborative able to work across teams and capitalise on the diversity of intellect perspectives and experiences.

We are committed to ensuring all candidates feel welcomed and supported. Should your application advance and you require accommodations for the interview process please inform us so we can make the necessary arrangements.

Reward and benefits at Fastmarkets

We believe in fair pay and benefits that support you both inside and outside of work. Through Fastmarkets Rewards youll have access to a range of core benefits and a flexible allowance giving you the freedom to tailor your package to suit your lifestyle wellbeing and financial priorities. We know that everyones needs are different so weve designed our benefits to support our diverse global team wherever theyre based.

Specific benefits may vary by country and role.

Youve read a little about us now its over to you!

If you like what youve read so far and think you can see yourself as a Fastmarkets person its time to fill in your application form. This form is an important part of the selection process: its used to determine whether or not youll be chosen to have an interview and acts as a basis for the questions well ask you on the day.

Its vital that you try to capture all the relevant information we have asked for on the form so we can get a good feel for who you are and why youre great.

Remote Work :

No

Employment Type :

Full-time