Event Coordinator

Experience Without Limits. Come shape the future of brand experience.

At Jack Morton we create and build head-turning smile-inducing impact driving brand experiences. We exist to redefine what experiential can achieve helping clients unlock the full value of experiences.

That takes a team thats bold curious and acts as one - building on ideas pushing boundaries and showing up for each other. Here youll do your best work grow fast and collaborate across clients disciplines and global teams to bring new ideas to life.

This is a place where curiosity drives whats next boldness raises the bar and we win together. Where ownership is expected egos are left at the door and the work reflects the people behind it.

Experience without limits in your work your growth and your impact.

We are looking for an Event Coordinator to join our Leatherhead team. The Event Coordinator will coordinate arrangements for group meetings conferences and events either independently or by working closely with wider team members.

Responsibilities:

• Act as a liaison between suppliers and internal teams to organise meetings events training sessions conferences and exhibition hospitality suites.
• Research evaluate negotiate with and manage relationships with preferred suppliers.
• Prepare proposals cost estimates and budgets; track spend and produce regular reporting for individual events and overall programme activity.
• Manage event schedules materials and services across multiple projects for ongoing clients.
• Coordinate registration and payment processes promotional activity invitations and sponsorship elements.
• Work with clients to plan event details including attendee numbers accommodation venue requirements catering and payment arrangements.
• Liaise with venues accommodation providers and event partners to secure and manage room blocks registration and event spaces including catering and AV requirements.
• Plan event scope including timings locations and budgets.
• Communicate event plans updates and key deadlines to clients and internal stakeholders.
• Provide regular updates on attendee numbers and accommodation status.
• Manage changes to client requirements and adjust plans accordingly.
• Coordinate attendee communications including email updates and event information documents.
• Support on-site event delivery including registration accommodation and attendee management.
• Manage event payment processes including coordination with venues and clients for invoicing and billing.
• Travel to event locations as required.
• Act as a key point of contact between venues and event stakeholders.
• Conduct site visits to ensure spaces meet event requirements.
• Support event promotion resolve issues on-site and ensure a positive attendee experience.
• Maintain accurate and timely financial and event records.
• Review and reconcile event costs and approve payments.

Requirements & Skills:

• Bachelors degree (or equivalent) and at least 2 years experience in event coordination project delivery or similar role; or an equivalent combination of education and experience.
• A passion for working with people and delivering excellent client service.
• Experience within event marketing events or a creative/agency environment.
• Comfortable working in a fast-paced collaborative and sometimes ambiguous environment.
• Flexible proactive and solutions-focused mindset.
• Strong team player with the ability to collaborate effectively.
• Excellent communication skills both written and verbal including preparing proposals presentations and client documentation.
• Ability to build strong relationships with clients and stakeholders.
• Strong commercial awareness and organisational skills.
• Ability to manage multiple projects under tight deadlines.
• High attention to detail with strong follow-up skills.
• Proficient in Microsoft Office (Word Excel PowerPoint Outlook).

We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process please contact us at This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume messages sent to this email address that are not related to an accommodation cannot be answered.

***JOB SCAM ALERT***

We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name and the names of some of our employees to solicit applications for fake jobs to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address@ or @ or @impact-xm. We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned we suggest that you take appropriate action.

Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.

We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.