Contract Admin

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Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Role Title: Contract Admin (Site Based)

Role Purpose:

The Contract Admin (Site Based) role combines contract administration with engineer scheduling providing the day-to-day administrative and planning backbone of the contract from site. The role plans and coordinates engineer schedules to deliver work efficiently and with minimal disruption while ensuring financial commercial compliance and safety processes are completed accurately and on time. It supports the wider Contract Support team by liaising with clients vendors and technical teams and by keeping records reports and systems up to date enabling smooth contract delivery for the client.

Key Responsibilities:

Scheduling & Resource Coordination

Create and maintain schedules for engineers.

Coordinate work schedules to minimise disruptions and optimise efficiency.

Identify and resolve double-bookings or scheduling overlaps.

Negotiate priority when multiple demands compete for the same resources.

Optimise resource allocation to maximise productivity.

Increase productivity and reduce non-productivity using Looking for Work reports.

Client & Vendor Coordination and Reporting

Liaise with vendors or external partners for coordinated scheduling.

Communicate with clients or customers to confirm appointments.

Escalate complex problems to specialised technical teams.

Create and issue vendor reports.

Financial & Commercial Administration

Raise reactive and remedial purchase orders (POs).

Carry out initial chasing of outstanding purchase orders (OPOs).

Support Quantity Surveying (QS) with application building and billing.

Arrange for annual POs to be raised for PPMs.

Prepare quote administration.

Manage Work in Progress (WIP) at the initial stage.

Contract & Compliance Administration

Manage breach and to-breach reporting.

Ensure any immediate remedial actions required as a result of subcontractor delivery are recorded and actioned within necessary timescales.

Carry out remedial review and action.

Complete administrative checks on job completion.

Track missing certificates and receipts.

Transfer compliance paperwork from source systems to SharePoint.

Safety & Permitting Administration

Manage the application process for customer permits.

Log and manage near-miss and good-catch reporting.

Administer the training matrix.

Knowledge & Continuous Improvement

Document solutions and maintain knowledge base articles.

Skills & Experience:

Experience in a contract administration scheduling dispatch resource planning or facilities administration role ideally in a site-based environment.

Strong organisational and prioritisation skills able to manage competing demands on engineers and resources.

Comfortable working with financial and commercial processes such as PO raising billing and WIP.

Good working knowledge of contract compliance breach reporting and compliance and permitting administration.

Comfortable liaising with clients vendors engineers and the wider Contract Support team to coordinate work.

Clear communicator able to escalate issues appropriately and keep stakeholders informed.

Highly organised with strong attention to detail for records reporting and compliance paperwork.

Proficient with SharePoint scheduling and reporting/administration systems.

Note: This role profile reflects the current scope of responsibilities and requirements and may be reviewed and updated periodically in line with business needs.

Employee Benefits:

Overtime x1.5 on weekday and x2 on weekends day in lieu on bank holidays

Standby rate is 15 per day and 50 on bank holidays

24 days holiday plus bank holidays (pro rata into shifts for shift workers)

Company funded health cash plan

Ability to buy and sell holidays buy 5 days & sell 2 days

Life assurance

Auto-enrolment company pension scheme

Employee Assistance Program (EAP)

Cycle to work scheme

Purchase an electric vehicle via salary sacrifice

Employee discounts with various brands

Learning and development programs training and career opportunities.

What you can expect from us:

Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where Integral and JLL can take you...

Apply today at

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.