Business Support, Administrative Assistant

Junior Estimator - Facilities Management Projects Team

About the Role

We are seeking a Junior Estimator to join our busy Facilities Management projects team at Liverpool University. As the incumbent FM provider we deliver a comprehensive range of maintenance small works and larger projects across the university estate. This is an excellent opportunity for someone looking to develop their career in construction estimating within a dynamic FM environment.

Key Responsibilities

Estimating & Tendering

• Prepareaccuratecost estimates for fabric mechanical and electrical projects ranging from minor maintenance works to larger capital projects

• Review project specifications drawings and site conditions to produce detailed take-offs and material schedules

• Obtain andanalyzesupplier and subcontractor quotations to ensure competitive pricing

• Prepare tender documentation and pricing schedules for submission to the client

• Support the senior estimating team with cost planning and budget development

CAFM System Management

• Maintain and update theComputer-Aided Facilities Management (CAFM) system with project information costs and progress updates

• Generate reports from the CAFM system to track project performance and resource allocation

• Ensure data accuracy and completeness across all project records

• Support the implementation of process improvements within the CAFM platform

Project Administration & Coordination

• Manage project documentation frominceptionthrough to completion ensuring all records areaccurateand up to date

• Coordinate with project managers engineers and contractors to gather necessary information for estimates

• Track project costs against estimates and report on variances

• Assistwith the preparation of progress reports valuations and final accounts

• Maintain organized filing systems for drawings specifications quotations and correspondence

• Support the procurement process including raising purchase orders and tracking deliveries

Client & Stakeholder Communication

• Liaise with Liverpool University facilities teamregardingproject requirements and scope clarification

• Communicate effectively with suppliers subcontractors and internal teams to gather pricing information

• Attend site meetings and project briefings as

• Provide clear andtimelyupdates on estimate status and project progress

Essential Requirements

• Basic understanding of construction processes particularly in fabric mechanical and electrical disciplines

• Numeracy skills with attention to detail and accuracy in calculations

• Ability to read and interpret technical drawings and specifications

• Strong organizational skills with the ability to manage multiple projects simultaneously

• Excellent written and verbal communication skills for effective liaison with diverse stakeholders

• Proficiencyin Microsoft Office package (Excel Word Outlook) for data management reporting and correspondence

• Willingness to learn and develop technical estimating skills

• Team player with a proactive can-do attitude

Desirable Requirements

• Previousexperience in construction facilities management or a related field

• Familiarity with CAFM systems or similar project management software

• Knowledge of building maintenance and project delivery within an operational environment

• Qualification or working towards a qualification in Construction Quantity Surveying Engineering or related discipline

• Experience working in a client-facing environment particularly within education or public sector

What We Offer

• Opportunity to work with an established FM team on a prestigious university contract

• Exposure to diverse project types and disciplines across a large estate

• Professional development and training opportunities

• Supportive team environment with mentoring from experienced estimators and project professionals