Business Administrator

Unfortunately we do not offer sponsorship for this role.

Full time permanent.

Working hours: Monday - Friday 9:00 - 17:00. 4 days per week based in Linlithgow and 1 day per week based in Livingston.

Purpose of the post

As Business Administrator you will provide to all departments within both of our Laboratories duties include:

• Provide administrative support to all areas of the business with focus on operations finance and purchasing.
• Handle incoming communication and provide information to other finance departments within the organisation and suppliers.
• Provide further information such as copy invoices & statements as required to facilitate payment.
• Manage buildings and facilities related issues including H&S administration both internal and external
• Liaise with Eurofins Account Receivable team to accurately assign and record credit notes and payments.
• Responsible for creating and managing blanket Pos for all services required for the buildings or the labs.
• Responsible for arranging services i.e. printers tenancy queries and utilities as and when required to ensure business runs smoothly using suppliers listed on Coupa and making payment. All service invoices utilities/rates/waste/ and any further ad hoc suppliers
• Coordinate travel and events where required.
• Utilise MS Office tools (Excel Teams Outlook etc.) to communicate.
• Use various software systems (internal Eurofins and MS Access) to track performance and provide additional information
• Arrange PUID numbers and Access Cards for all new Eurofins employees.
• Provide a high level of internal and external customer care.
• Maintain and administer company records systems assets contracts and business processes

Qualifications :

Our ideal candidate will have experience in the following:

• Understanding of finance AR AP
• Experience in working in part of a team
• Understanding of COUPA
• Experience of work in an administrative role.
• MS Office
• Good organisation and time management
• Good verbal and written communication skills
• Ability to self-manage
• Attention to detail
• Flexible and supportive approach.
• Experience in a finance related role (desirable not essential)
• Good Excel Skills e-LIMS FGS and MS related software (desirable not essential)
• Hands on experience with Coupa (desirable not essential)
• Experience of work in lab testing company (desirable not essential)

Additional Information :

At Eurofins we are growing innovating and always learning. We celebrate the achievements of our employees through annual long service awards recognise our colleagues special life events and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

• Additional Annual Leave at Employees set service dates   
• Company Pension Plan
• Life Assurance Scheme (4 times annual salary)
• Healthcare Cash Plan (6 months service)
• Enhanced Maternity Adoption and Paternity Schemes
• Employee Assistance Programme 24/7 confidential
• Health and Wellbeing Programmes
• Free parking
• Worldwide career opportunities
• We also have in place rewards recognising the great work our employees deliver their dedicated service and celebrating special life events.

What Happens Next

Our people are the backbone of what we do so its incredibly important we find the right individuals to join us. As a potential new recruit youll be invited to meet the team in the form of an assessment centre or a staged interview process dependent on the role and its requirements this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths. 

Your data 
As part of any recruitment process the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
 
Closing Date
We reserve the right to close or extend this position depending on application numbers. Therefore we would urge candidates to submit an application as early as possible.
 
Due to the high volume of applications we receive please be aware that if you do not receive a response within 4 weeks of the vacancy expiry date unfortunately on this occasion your application has been unsuccessful. 

We support your development! Do you feel you dont match 100% of the requirements Dont hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression race nationality age religion sexual orientation disability and everything else that makes employees of Eurofins companies unique.

Remote Work :

No

Employment Type :

Full-time