Bid Coordinator

Bid Coordinator
Leeds

About us

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services including acoustics air quality building services (MEP) fire lighting security and sustainability to name but a few. Together our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building its design is outstanding and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So in joining Hoare Lea you will experience a business that enriches your knowledge supports your wellbeing and welcomes your individuality. Youll have the opportunity to participate in our 9-day fortnight scheme thriving community groups varied social and networking events and extensive professional and technical development schemes. We also offer an extensive benefits package including private medical cover an electric vehicle salary sacrifice scheme stock options and 25 days of annual leave (increasing with service) alongside flexible and hybrid working.

Whatever your ambitions or circumstances our aim is to enable everyone to develop their knowledge give their best and enjoy what they do.

About the office

We have an opportunity for a Bid Coordinator to play a key role in delivering high quality sustainable solutions across multiple built-environment projects.

You will join our team based in our Leeds office.

We have a well-established reputation for delivering outstanding design on built environment projects throughout the North. Located in the heart of the city were placed to take advantage of opportunities both locally and further afield we have a rich project history within Leeds and a strong commitment to the region.

We are a recognised leader in the built environment shaping some of the most ambitious and technically demanding projects across the residential hospitality leisure commercial and complex engineering sectors.

Our work spans cutting edge healthcare and research facilities high-performance data centres critical infrastructure and state-of-the-art manufacturing and technology environments projects that push boundaries and deliver real-world impact.

Driven by a commitment to excellence we combine innovation technical expertise and practical delivery to create solutions that are not only robust and reliable but forward-thinking and sustainable. Our teams work at the forefront of the industry collaborating with leading clients across the public and private sectors both locally and internationally.

About the role

This is a coordination role positioned at the top end of bid and proposal delivery sitting close to bid writing and bid management responsibilities. It offers the opportunity to take on greater ownership work on more complex submissions and develop into a Bid Manager role over time.

Youll play a key role in ensuring that opportunities are well-managed bids are professionally delivered and our teams are supported to perform at their best. Alongside this youll gain exposure to high-value multi-disciplinary bids providing a strong platform for progression.

This role is ideal for someone who enjoys being hands-on is ready to step up in responsibility and wants to build a long-term career in work-winning and bid management.

In this role you can expect to:

Regional Bid Coordination (Primary Focus)

Contribute to and coordinate the preparation and submission of proposals and bids within the Leeds office and wider North Business Unit (Manchester Glasgow and Edinburgh).
Manage workflows and documentation (SharePoint filing systems) to ensure structured delivery
Ensure submissions are compliant well-presented and aligned to Hoare Lea standards
Maintain strong document control version management and organisation

Opportunity & CRM Management

Manage and maintain opportunity data within our CRM system (Co-Op)
Open and structure opportunities at early stages
Work proactively with work winners to gather and complete key information
Support pipeline visibility reporting and forecasting

Bid Support

Support the coordination of priority bids
Assist with timelines inputs and multi-disciplinary collaboration
Contribute to content development structuring responses and shaping submissions
Provide additional support on key pursuits where required

Communication & Collaboration

Act as a central coordination point across bid teams
Ensure submissions are followed up and outcomes recorded
Capture and share client feedback to support continuous improvement
Represent the North Region within the firmwide bid community

Business Development Support

Attend internal key work-winning and forecast meetings
Support client events local industry events and engagement activities where required
Assist with follow-up actions to maintain momentum post-submission
Use market research tools and platforms to inform business development activities across the North Business Unit.

Digital & Continuous Improvement

Use CRM and digital tools effectively to support delivery
Embrace emerging tools including AI to improve efficiency and quality
Contribute to improved and consistent ways of working

About you

To be successful in this role youll need:

Experience or ambition to work in a bid coordination or proposal role ideally within construction engineering or consultancy
A clear desire and capability to progress into bid writing or bid management roles
Confidence working on or readiness to step into more complex or higher-value submissions
Strong organisational skills with the ability to manage multiple priorities
Excellent communication skills and confidence working with senior stakeholders
High attention to detail and pride in producing quality work.

How to apply

To apply simply complete a CV profile and submit your application or for further information please contact

If shortlisted one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there successful candidates will be invited to attend a panel interview either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability neurodivergence or anything else) please let us know.

Data privacy

We have updated our terms and conditions for candidates click here to find out more.

Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.