Attendance & Admissions Officer – Secondary School – Nottingham

Start Date: As soon as possible
Contract: Full-time Permanent
Salary:per annum dependent on experience

This is a well-established Secondary School in Nottingham serving students across Key Stages 3 and 4. The school has a strong focus on academic progress student attendance pastoral care and ensuring that every student is supported to achieve their potential.

The school has a structured and inclusive environment where staff work together to promote high standards of behaviour attendance and student engagement. Its support staff are an important part of the wider school community working closely with teachers pastoral teams senior leaders parents and external agencies.

The school recognises the important relationship between attendance student wellbeing and academic achievement. The Attendance & Admissions Officer will therefore play an important role in identifying attendance concerns communicating with families and ensuring that accurate attendance records are maintained.

The admissions function is equally important with the successful candidate supporting the school in maintaining accurate student information and ensuring that admissions procedures are completed efficiently.

The school offers a professional environment with established systems and clear expectations. It is seeking someone who is confident working with sensitive information and who can communicate effectively with students parents and colleagues.

The school is looking to appoint an experienced Attendance & Admissions Officer to join its administrative and pastoral support structure.

The successful candidate will take responsibility for maintaining accurate attendance information following up unexplained absences and supporting the school in improving attendance levels.

The role will involve regular communication with parents and carers by telephone email and written correspondence. The successful candidate must therefore be confident having professional conversations with families and explaining school attendance expectations clearly.

You will also support admissions administration ensuring that student records are accurate and that relevant information is entered onto school systems.

The role will require excellent attention to detail because attendance and admissions records must be maintained accurately and consistently.

• Monitor daily student attendance and identify unexplained absences.

• Follow up attendance concerns with parents and carers.

• Maintain accurate attendance records using the schools information management system.

• Contact families by telephone email and written correspondence regarding attendance.

• Produce regular attendance reports for pastoral teams and senior leaders.

• Identify patterns of absence and lateness.

• Escalate persistent attendance concerns in line with school procedures.

• Work closely with Heads of Year pastoral staff and senior leaders.

• Support meetings with parents where attendance is a concern.

• Maintain detailed records of attendance-related communication.

• Support the implementation of attendance improvement strategies.

• Assist with student admissions and new pupil administration.

• Process admissions documentation accurately.

• Maintain student records and ensure information is updated promptly.

• Liaise with families regarding admissions requirements.

• Support the organisation of new student information and documentation.

• Ensure relevant records are handled confidentially.

• Prepare reports and information for meetings.

• Work with colleagues to ensure attendance and admissions procedures are followed consistently.

• Support safeguarding procedures where attendance concerns may indicate wider welfare issues.

• Maintain accurate documentation for audit and compliance purposes.

The successful candidate will be highly organised and confident dealing with sensitive and sometimes challenging situations.

Previous experience in attendance admissions school administration pastoral support or a similar role would be highly advantageous.

You should be confident communicating with parents and carers and be able to remain professional when dealing with difficult conversations.

Strong IT skills are essential as the role involves maintaining databases producing reports and updating records.

You will need excellent attention to detail and the ability to identify inconsistencies in attendance and student information.

The successful candidate should also understand the importance of safeguarding and know when concerns need to be passed to the appropriate member of staff.

• Previous experience in school administration attendance admissions or a related role.

• Excellent organisational and administrative skills.

• Strong written and verbal communication.

• Confidence communicating with parents and carers.

• Excellent attention to detail.

• Good IT skills and experience using databases.

• Ability to maintain accurate confidential records.

• Ability to manage sensitive information professionally.

• Ability to prioritise workloads effectively.

• Strong understanding of professional boundaries.

• Commitment to safeguarding and student welfare.

• Ability to work collaboratively with pastoral and administrative teams.

• Permanent full-time position.

• Supportive leadership team.

• Established administrative and pastoral structures.

• Professional working environment.

• Opportunities for development and training.

• Collaborative staff culture.

• Varied role combining attendance and admissions responsibilities.

• Opportunity to make a direct contribution to student engagement and school operations.

To apply for the Attendance & Admissions Officer role please send your CV as soon as possible.