Attendance & Admissions Officer – Independent Secondary School – Exeter

Start Date: As soon as possible
Contract: Full-time Permanent
Salary: Paid to scale

This is a well-established Independent Secondary School in Exeter serving pupils aged 1118 within a supportive and academically ambitious environment.

The school places strong emphasis on attendance pupil engagement personal development and maintaining positive relationships with families. Its administrative and pastoral teams work closely together to ensure that pupils are supported throughout their school journey.

The school is looking to appoint an organised and proactive Attendance & Admissions Officer to manage key attendance and admissions processes.

The successful candidate will have responsibility for maintaining accurate attendance information while supporting the schools admissions and pupil administration.

Key responsibilities will include:

• Monitoring daily pupil attendance.

• Following up unexplained absences.

• Monitoring persistent absence and lateness.

• Contacting parents and carers.

• Maintaining accurate attendance records.

• Producing attendance reports.

• Supporting attendance interventions.

• Working closely with pastoral leaders.

• Arranging attendance meetings.

• Recording actions and follow-up information.

• Supporting communication with families.

• Processing admissions information.

• Maintaining accurate pupil records.

• Supporting applications and new pupil registrations.

• Coordinating admissions documentation.

• Supporting transition arrangements.

• Liaising with parents and relevant school departments.

• Ensuring information is updated accurately.

• Maintaining confidential records.

• Supporting senior staff with attendance and admissions information.

Attendance will be a key responsibility within the position.

The successful candidate will monitor attendance information carefully and identify pupils who may require additional support.

You will work with pastoral leaders to ensure that concerns are followed up and that appropriate actions are documented.

The role requires excellent attention to detail as small inaccuracies in attendance records can affect wider school reporting and intervention processes.

The successful candidate will also support the admissions process.

This will include maintaining information relating to prospective and new pupils communicating with families and ensuring that required documentation is completed accurately.

You may also assist with:

• Admissions appointments.

• New pupil information.

• Transition arrangements.

• Pupil records.

• Parent correspondence.

• Internal admissions documentation.

• Communication between admissions and pastoral teams.

The role requires regular contact with parents and carers.

The successful candidate must be confident explaining attendance and admissions procedures while remaining approachable and professional.

Some conversations may involve sensitive attendance concerns so patience and strong communication skills will be essential.

You will work closely with:

• Senior leaders.

• Heads of Year.

• Pastoral teams.

• Teachers.

• Administrative colleagues.

• Admissions staff.

• Parents and carers.

The ability to share information accurately and promptly will be important.

The ideal candidate will have:

• Previous experience in school administration attendance admissions or pastoral support.

• Excellent organisational skills.

• Strong written and verbal communication.

• Excellent attention to detail.

• Confidence using databases and management information systems.

• Strong IT skills.

• The ability to maintain accurate records.

• Confidence communicating with parents and carers.

• The ability to handle sensitive information appropriately.

• Strong time-management skills.

• A calm and professional manner.

• The ability to work independently and as part of a team.

• A proactive and solution-focused approach.

Previous experience within an Independent School would be advantageous.

The successful candidate will handle sensitive pupil and family information and must maintain a high level of confidentiality.

The school expects all staff to understand their safeguarding responsibilities and follow relevant policies and procedures.

This is an excellent opportunity to join an established Independent Secondary School in Exeter in a varied role combining attendance admissions and pupil administration.

The successful candidate will become an important part of both the administrative and pastoral structure and will work closely with staff and families across the school.

If you have experience in attendance admissions school administration or pastoral support and would like to join an Independent Secondary School in Exeter please send your CV as soon as possible.