Assistant to Executive Assistant

The Opportunity

Embark on a unique opportunity to work closely with the Chairman providing essential support to ensure the smooth execution of tasks. Youll be supporting the Executive Assistant to the Chairman playing a key role in managing information carrying out requests and coordinating logistics to help achieve AJWs mission of enhancing business efficiency. The fast-paced nature of this position requires resilience and the ability to thrive under pressure as you work to ensure the Chairmans day runs seamlessly amidst high demands and tight deadlines. This role is reactive to the Chairmans requests emphasising the hands-on approach he takes in overseeing operations.

What Youll Be Doing

• Coordinate and create detailed travel plans that are easy to follow ensuring all travel needs are met seamlessly

• Organise and manage large amounts of information making sure its clear accurate and accessible for the Executive Assistant and Chairman

• Prepare structured summaries and materials to assist in decision-making presenting information in a clear and concise manner

• Complete tasks efficiently while maintaining high quality and attention to detail even under time pressure

• Update schedules meetings and logistics to align with changing priorities

• Ensure all documents communications and presentations are error-free and polished

• Proactively find ways to simplify processes reduce complexity and enhance daily operations

• Assist the Executive Assistant in managing competing priorities and addressing risks or conflicts when needed

• Develop strong relationships with internal teams to gather information accurately and promptly

• Handle sensitive information with confidentiality and professionalism at all times

About you

Consistently delivers high-quality work with exceptional attention to detail maintaining personal standards of excellence

Demonstrates resilience and composure when working under pressure in a fast-moving environment

Maintains a proactive mindset anticipating needs and preparing solutions or options in advance

Communicates information clearly and concisely structuring outputs for ease of understanding

Adapts quickly to changing priorities while maintaining accuracy and reliability

Collaborates effectively with colleagues to gather information and deliver coordinated outcomes

Experience supporting senior stakeholders in a fast-paced administrative or coordination role

Exposure to complex diary management travel planning or logistical coordination

Familiarity with handling confidential or sensitive information with discretion

Experience producing structured documents or summaries for senior audiences

Why join us

We are AJW. We connect supply and deliver. Were proud to be part of an industry that connects the world.

At AJW were more than just a businesswere a global team shaping the future of aviation. We connect supply and deliver to keep the world moving and we invest in the people who make it happen. When you join us youll be part of an innovative supportive and inclusive workplace where you can grow and thrive. Heres what we offer:

• A team fun budget to bring colleagues together.

• Free access to LinkedIn Learning to support your development.

• Opportunities to take part in charity events volunteering and community projects.

• A modern office with an onsite gym bike-to-work scheme and a great restaurant.

Watch the video below to discover who we are what we do and why AJW could be the perfect place for your next career move.

To recruitment agencies: AJW Group will not accept unsolicited or speculative agency CVS and will not be responsible for any fees related to unsolicited CVs.