Assistant Exams Officer

Assistant Exams Officer

Salary: 24963.69 per annum (FTE 34414.78)
Hours:35 hours per week 33 weeks per year
Contract: Permanent
Reporting to: Exams Officer

Uppingham School founded in 1584 is a leading co-educational independent boarding school which runs 24/7 in term-time. It has a strong academic profile and excellent pastoral care with an international reputation and state-of-the-art science sports and music facilities. Its c. 800 pupils aged 11-18 are accommodated in 15 boarding houses taught by over 20 academic departments and participate in numerous extra-curricular activities such as sports music and drama. The academic programme is supported by business units responsible for marketing estates finance HR IT operations (catering cleaning and procurement) health and safety and the Schools trading subsidiary. The School employs c. 550 staff.

Uppingham is committed to Equality Diversity and Inclusion and welcomes applications from anyone who feels they could fulfil the role.

The Role

To support the administration organisation and successful delivery of examinations across the School ensuring all examination activities are conducted efficiently securely and in full compliance with regulatory requirements. The Assistant Exams Officer coordinates examination operations invigilation arrangements candidate records access arrangements and examination technology whilst providing high-quality support to staff and pupils throughout the examination cycle.

Key responsibilities include:

• Recruiting training scheduling and supporting invigilators including maintaining availability records cover arrangements and timesheets
• Planning and delivering all examinations including exam-day operations room set-up seating plans and post-examination administration
• Maintaining secure receipt storage distribution and audit trails for examination papers and materials in line with examination security regulations
• Administering approved access arrangements in line with JCQ and awarding body regulations including timetables documentation and specialist equipment
• Working with IT to manage examination technology digital assessments and assistive technology provision
• Maintaining up-to-date knowledge of JCQ and awarding body regulations and supporting NEA administration and marks submissions
• Supporting mock examinations and internal assessments and assisting with results days post-results services and certificate administration
• Maintaining accurate candidate records and UCI information and liaising with internal and external stakeholders including departments awarding bodies invigilators and suppliers

Maintaining confidentiality accuracy and attention to detail; working flexibly during peak examination periods; and contributing to continuous improvement while upholding the highest standards of examination integrity and candidate experience.

What Were Looking For

Essential:

• Experience in examination administration or a comparable administrative role ideally within a school or educational environment
• Strong understanding of regulatory compliance JCQ regulations and examination systems (e.g. MIS such as iSAMS SIMS) along with data security and confidentiality requirements
• Proficiency in Microsoft Office and other IT packages with excellent organisational skills and the ability to manage competing priorities and deadlines
• Strong attention to detail and accuracy combined with excellent interpersonal and communication skills to liaise effectively with staff pupils parents and external bodies
• A flexible calm and methodical approach able to work both independently and collaboratively particularly during peak periods
• Ability to handle confidential and sensitive information with discretion and a genuine commitment to safeguarding and promoting the welfare of children and young people
• Reliable professional approachable and solutions-focused with a willingness to contribute flexibly to wider school life

Desirable:

• Experience of coordinating staff or line managing casual workers and of supervising large groups of school children

Benefits

Benefits include free Westfield Healthcare; free membership of the dual-use Sports Centre (25 annual joining fee); free staff lunches in term-time; a school fee discount for children of Uppingham staff (pro-rated for part-time staff); retail gym supermarket cinema and restaurant discounts; a cycle to work scheme; an Employee Assistance Programme; Occupational Health Services; free annual flu jabs; recognition as a Disability Confident and Mindful employer; favourable rates with a local nursery; a complimentary staff ticket to selected School performances; and a discount at a local coffee shop for Uppingham staff.

Safeguarding

The post-holders responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible or with whom they come into contact will be to adhere to and always ensure compliance with the Schools Safeguarding (Child Protection) Policy. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the school they must report any concerns to the Schools Designated Safeguarding Lead or to the headmaster.

The closing date for applications is 5th October. We reserve the right to close this vacancy early should we find a sufficient number of applicants.

Required Experience:

Unclear Seniority