Administrator with reception duties

Exceptional People Deserve Exceptional Staff

About Shaftesbury Statement

Shaftesbury is a disability charity offering care education vocational and rehab services. The charity also provides residential care nursing and supported addition to Shaftesbury Nash College Shaftesbury operates Shaftesbury Millie College an FE college for students aged 16-25 and Shaftesbury Victoria School for students aged 3-19. All students have an Education Health and Care Plan (EHCP) as well as physical and/or intellectual disabilities and some have profound and complex learning needs.

About the Role

We are seeking an exceptional Administrator to help shape the journey of young people as they move into and beyond Shaftesbury Nash College.

This will be working collaboratively with our Transition and Admin team.

You will assist with the coordination of transition pathways for students with additional needs from first enquiry through to their next destination.

This includes working closely with families local authorities schools and external professionals to ensure every learner has a person-centred high-quality transition into the college and to their next destinations.

This is a visible outward-facing role where you will also represent the college and help build partnerships

Key Responsibilities

Collating consultations arranging assessments and student onboarding processes

Work closely with families local authorities and external agencies to support student pathways

Be involved in the EHCP processes arrange and attend annual reviews and assist with person-centred planning

Attend events help plan open days and stakeholder engagement

Contribute to reporting planning and logging information.

Maintain accurate records and up to date student data on our various systems.

Covering reception on a rota basis.

Responding to verbal and written queries (email phone and post) from external parties parents and internal staff as appropriate.

Desired Skills & Qualifications

Knowledge and understanding of EHCPs and SEN processes and law

Knowledge and understanding of specialist FE Department of Education (formally ESFA funding) and Local Authority funding

Knowledge and understanding of special educational needs and disabilities

Confident compassionate professional who combines management ability with a passion for supporting young people with additional needs

Ability to work independently while also being a part of a small team

Experience working with young people with disabilities and/or additional needs

Strong knowledge of transition planning and EHCP processes

Excellent organisation communication and engagement skills

Demonstrate proficiency using IT systems to maintain student data adhering to GDPR regulations

A commitment to person-centred practice and inclusive education

Why Join Us

What you will enjoy:

Make a meaningful impact by supporting transitions that help students achieve their educational and personal goals.

Within a dedicated passionate team in a supportive inclusive environment.

Safeguarding

This post is exempt from the Rehabilitation of Offenders Act 1974.

Shaftesbury Education is committed to safeguarding and promoting the welfare of students and staff. It is the responsibility of all staff and volunteers to share this commitment. All posts are subject to an enhanced DBS check and will follow our rigorous safer recruitment processes.

Equality and Diversity

Shaftesbury is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender race disability age sexual orientation gender reassignment religion or belief marital status or pregnancy and maternity.

Shaftesbury aims to create and sustain an inclusive work environment which provides equality of opportunity for everyone and reflects the diversity of the communities we serve. The post holder is required to uphold the Equality and Diversity policy and comply with the code of conduct which sets out our standards of behaviour towards those who use our services or work within them.

Application Process

Job Description and Application Form on request please contact Guigui Mawete

Closing date: 15th October 2026

Interview Dates: w/c beginning: TBC

Early applications are strongly encouraged and we reserve the right to close the advert should we feel able to appoint an appropriate candidate before the above dates.

Visits to the setting are welcomed and encouraged by arrangement.