Administrative Assistant

• Support Practice Support Executives with the billing process including creating matter transaction reports and using the firms billing system (3E) whererequired.

• Assistfee earners with thetimelycompletion of time recording inIntappTime.

• Process expenses and invoices usingEmburse.

• Provide general financial administrative support including completion of requisition forms.

• Submit ad hoc searches usingIntappOpen ensuring all required information is completed accurately.

• Monitor the progress of matter administration activities including following up on conflict searches and other requests whererequiredto ensure matters are progressedin a timely manner.

Organisation and Planning

• Coordinate routine diary appointments and meetings.

• Book meeting rooms video conferencefacilitiesand other meeting requirements.

• Manage work allocated through the BigHand Workflow system and monitoring and following up on any pending actions.

• Arrange domestic and international travel using the firms designated travel provider.

• Maintain electronic filing withiniManagein accordance withfirm procedures.

• Liaise with Business Services teams to resolve routine administrative queries and support day-to-day business operations.

Business Development and Client Relationship Management

• Support the maintenance of client relationship management systems including Interaction and Radar.

• Assistwith the administration of client eventsseminarsand marketing activities in conjunction with the Business Development team and Practice Support Executives.

General Administration

• Prepare engrossments and supporting documentation including producing copyingscanningand printing documents.

• Liaise with Facilities to order stationery businesscardsand other administrative supplies

• Provide general administrative support to the Projects team asrequired.

• Preparing Biles/ Deeds Scheduling

Skills and Experience

The selected candidate will show:

• Solidattention to detail andaccuratetyping skills with a strong focus on producing high-quality work.

• Solidwritten and verbal communication skills.

• Solid proofreading skills with a commitment to checking work thoroughly before submission to ensure instructions have been followed and work is complete andaccurate.

• Strong organisational and time management skills with the ability to prioritise competing tasks effectively and meet agreed deadlines.

• An initiative-driven approach taking ownership of tasks through to completion.

• Good IT skills including Microsoft Outlook WordExceland Teams.

• The ability to learn new systems quickly.

• The ability to follow established processes and procedures accurately.

• A flexible and adjustable approach with the ability to respond positively to changing priorities.

• The confidence to work with minimal supervision whilst recognising when guidance or support isrequired.

• A collaborative approach with a willingness to support colleagues and contribute to the wider goals of the team.

• A positive attitude towards feedback and continuous learning.

• The ability to stay professionalprofessionaland reliable when managing competing priorities.

• Demonstrates professionalism and exercises discretion when handling confidential and sensitive information.

• Previousadministrative experience within a busy legal finance or professional services environment would be beneficial but is not essential.

• At Dentons collaboration innovation and high-quality client service are at the heart of everything we do. As an Administrative Assistant within the Banking & Finance team you will receive ongoing training and support gaining valuable experience across a wide range of legal administrative and finance processes while working alongside experienced colleagues in a supportive and inclusive environment.