Administration Assistant

Were looking for an organised and proactive Administrative Assistant to join Walker Morris on a 12-month fixed-term contract. Working as part of our central support function youll provide administrative support across our legal teams helping to keep day-to-day operations running smoothly.

This is a great opportunity to gain broad experience in a busy and collaborative law firm. Youll support a range of administrative activities and assist with document production during peak periods giving you valuable insight into how different teams work across the firm.

By providing flexible support where its needed most youll help our fee earners PAs and Secretaries focus on delivering an excellent service to clients. Your contribution will make a real difference to the efficiency and effectiveness of our teams every day.

As the Administrative Assistant you will:

• Being the first point of contact for admin support across the business. Supporting Fee Earners PAs and Secretaries with administrative support during peak workloads covering absences and providing adhoc support as required.
• Assisting with financial processes including transferring and receipting funds.
• Running conflict checks in accordance with firm procedures.
• Generating bills and billing guides for Fee Earners.
• Managing file admin to include scanning printing electronic filing and archiving.
• Assisting with the opening and closing of matters.
• Working closely with PAs Secretaries and Fee Earners to understand priorities and deadlines ensuring admin tasks are completed accurately and on time.
• Contributing to a collaborative and flexible team environment supporting colleagues and adapting to changing business needs.
• Producing formatting and amending documents using Microsoft Word Excel and PDF software.
• Carrying out document comparisons and applying and managing tracked changes.
• Converting files between formats (e.g. Word to PDF) and creating zipped folders for large file sharing.
• Supporting with a small amount of audio typing and transcription.

We are looking for:

• Business Administration qualification (or equivalent) and/or relevant administrative experience
• Experience working in legal or professional services with the ability to manage multiple priorities while maintaining high standards of accuracy and professionalism.
• Exceptional attention to detail with the ability to undertake thorough quality assurance checks and consistently produce accurate polished and high-quality documentation to professional standards.
• Excellent written and verbal communication skills with the ability to communicate clearly professionally and confidently with a wide range of stakeholders at all levels adapting approach and style to meet differing needs and priorities.
• Ability to work collaboratively as part of a team while using initiative and taking ownership of tasks. Confident in raising issues and challenges to support effective problem-solving while proactively identifying opportunities for continuous improvement and suggesting enhancements to processes systems and ways of working.
• Strong organisational and time management skills with the ability to prioritise a varied workload manage multiple competing demands and consistently deliver high-quality work in a fast-paced environment.
• Good working knowledge of Microsoft Office (Word Outlook Excel PowerPoint).
• High level of discretion and respect for confidentiality.

This is an office-based role. Due to the nature of the responsibilities and the level of collaboration required regular on-site attendance is essential.

What we offer:

• Salary 24480 per annum
• 35 hours per week between Monday and Friday
• 12-month fixed term contract
• Earn up to 10% of your salary with our annual bonus scheme.
• Minimum of 25 days annual leave plus Bank Holidays per year increasing to 31 days with length of service with the opportunity to buy/sell up to 5 days holiday per year.
• Auto enrolled into the workplace pension scheme and well contribute a minimum of 6% of your salary.
• 4x your annual salary in the event of a death in service.

Find out more about working at Walker Morris here.

Company Values

Our shared values represent our culture and the things that are important to us. They define who we are as a Firm as an employer and what we expect of our people. They provide direction and purpose by influencing the decisions that we make and the actions that we take. Its really important that all candidates and employees demonstrate these values in their day-to-day activities:

• Embrace the fact everyone is different and unique.
• You can be serious without wearing a suit.
• Never lose sight of the bigger picture.
• Two heads are better than one.
• Take the bull by the horns.
• We win & lose together.

Walker Morris is committed to being an inclusive employer. Our aim is to ensure our workforce represents our diverse society. We recognise that everyone brings their own unique capabilities and experiences to their work. We welcome applications regardless of sexual orientation gender identity and expression age neuro diversity or disability status family or parental status race religion or ethnicity.

We take great pride in being a Disability Confident Employer. If you need any reasonable adjustments throughout the recruitment process please dont hesitate to ask.

Click here to find out more about our diversity and inclusion work.