Admin Assistant | City-Centre Post-16 Sixth Form College | Birmingham

We are seeking an organized articulate and proactive Admin Assistant to support the daily operational student services and administrative functions of a busy post-16 college in central Birmingham. Working closely with the Office Manager and Senior Leadership Team the successful candidate will manage student records assist with admissions processing handle front-of-house inquiries and provide efficient secretarial support to teaching faculties.

Set within a modern multi-story city-centre campus featuring contemporary student study hubs digital administration suites and state-of-the-art learning facilities this bustling sixth form college serves over 1800 young adults aged 1619 across Birmingham and the surrounding West Midlands. The college offers a mature professional environment tailored toward university preparation and vocational excellence. The administrative team functions as the operational engine of the college ensuring seamless communication between staff students parents and external educational bodies.

• Student Data & MIS Management: Maintain accurate student attendance enrolment and academic progress records using school Management Information Systems (SIMS Arbor or Bromcom).

• Admissions & Enquiries Support: Process post-16 application forms coordinate interview schedules and respond to telephone email and front-desk inquiries from prospective students and parents.

• Faculty Secretarial Assistance: Assist heads of department with word processing report generation photocopying filing and collating course promotional materials.

• Reproduction & Mail Operations: Manage incoming and outgoing post monitor general office email accounts and oversee stock levels for administrative stationery and office supplies.

• Visitor & Safeguarding Compliance: Greet campus visitors verify identity credentials in line with Single Central Record (SCR) requirements and enforce site security protocols.

• Qualifications: GCSEs in English and Mathematics (Grade C/4 or above) or equivalent vocational qualifications. Relevant business administration or secretarial qualifications (e.g. NVQ Level 2/3 in Business Administration) are highly desirable.

• Experience: Proven experience working in an administrative or secretarial role ideally within a secondary school college or education sector environment.

• Skills: Strong IT proficiency (Microsoft Office suite Excel and school MIS databases) excellent telephone manner high organizational skills meticulous attention to detail and the ability to handle confidential student data discreetly.

• Local Area & Community: Located in central Birmingham the college serves a vibrant diverse student population drawn from across the West Midlands conurbation. As the UKs second city Birmingham offers world-class cultural attractions vibrant commercial districts like Grand Central and the Bullring and historic canal networks alongside expansive green parks.

• Transport & Commuting: The college benefits from premier central transport links. Positioned close to major arterial roads (A38M) and the M6 corridor commuting across the region is straightforward. Public transit connections are exceptional situated within short walking distance of Birmingham New Street Moor Street and Snow Hill railway stations alongside West Midlands Metro tram stops and extensive city bus networks.

Please submit your current CV to begin the application process.