A9 Dualling Secretariat Officer
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Job Summary
Transport Scotlands Infrastructure Projects Directorate is responsible for the design assessment promotion procurement and construction of major transport infrastructure projects. These include the current Scottish Motorway and Trunk Road Programme (including the A9 Dualling Perth to Inverness A83 Rest and Be Thankful and A96 Dualling). We also have new projects emerging from thesecond Strategic Transport Projects Review(STPR2). The Directorate also leads and advises on procurement and contract management matters for Transport Scotland.
The post will be within the A9 Dualling Team the Programme for which is progressing at pace with construction underway to dual the sections between Tomatin and Moy and between Tay Crossing and Ballinluig. Procurement for the A9 Dualling: Pitlochry to Killiecrankie is also currently underway and is expected to be awarded later this year. We are also delivering a wide range of advance works packages to help de-risk our programme. It is an exciting time for the team as we deliver the Scottish Governments A9 Dualling Delivery plan to complete the A9 Dualling between Perth and Inverness by 2035.
The post holder will report to the C1 A9 Dualling Programme Governance Manager and will play an important role in maintaining programme governance arrangements coordinating reporting cycles managing actions and decisions and providing professional secretariat support to the Senior A9 Dualling Programme management team. The A9 Dualling team consists of a range of engineers supported by governance and communications staff together with a specialist administration team with access to technical advisors across all projects under the Programme.
Whilst this post is for a role within the A9 Dualling Delivery Team mentioned above flexibility may be required to work across the Directorate as priorities and projects dictate.
Providing comprehensive secretariat support to programme boards steering groups and working groups.
Coordinating meeting schedules preparing agendas collating papers and distributing documentation within agreed timescales.
Attending meetings and producing accurate concise minutes and records of decisions.
Maintain action decision and risk logs ensuring timely follow-up with responsible officers.
Support the preparation of governance reports dashboards and briefing material.
Manage document control processes and maintain programme records in accordance with information management requirements.
Liaise with internal and external stakeholders to coordinate information and actions.
Support the continuous improvement of governance and reporting processes.
Provide administrative support to the wider programme team as required.
Responsibilities
1. Experience providing secretariat governance or administrative support within a professional environment with good organisational skills and the ability to prioritise work and work efficiently to meet deadlines.
2. Excellent written communication skills including minute-taking and report preparation with Proficiency in Microsoft 365 applications including Outlook Word Excel Teams and SharePoint.
3. Experience of working effectively with a range of stakeholders including senior managers.
Behaviours
- Communicating and influencing - Level 1
- Working Together - Level 1
- Managing a quality service - Level 1
Recruitment Principles
As a government organisation we adhere to the Civil Service Commission Recruitment Principlesand we investigate any complaintsreceived in relation to recruitment cases.
Qualifications
Transport Scotland is the national transport agency seeking to deliver a safe efficient cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers with a budget of around 4 billion per year. Transport is a vital feature of the Scottish Governments focus on increasing sustainable economic growth and transport investments and policies have major impacts on the economy people and the environment.
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education health the economy justice housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
Our staff are part of the UK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.
As part of the UK Civil Service we uphold the Civil Service Nationality Rules.
Working pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role.
Transport Scotland staff in hybrid-compatible roles should aim to work in-person 40% of the time either in an office or other agreed work location.
Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS) before they can be appointed. BPSS is comprised of four main pre-employment checks Identity Right to work Employment History and a Criminal Record check (unspent convictions).
You can find out more about BPSS on the UK Government website and read about the Government Vetting Charter or about all the different levels of security checks in our Candidate Guide.
Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.
Equality Statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment todiversity and how we offer and supportrecruitment adjustments for anyone who needs them.
Sponsorship
Skilled Worker sponsorship is not available for this role. As a result we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
Further information
Find out more about our organisation what we offer staff members and how to apply on our Careers Website.
Read our Candidate Guidefor further information on our recruitment and application processes.
For more information on this role please contact Gemma Patterson by email at
Required Experience:
Unclear Seniority
