A9 Dualling Secretariat Officer A4
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Job Summary
Transport Scotlands Infrastructure Projects Directorate is responsible for the design assessment promotion procurement and construction of major transport infrastructure projects. These include the current Scottish Motorway and Trunk Road Programme (including the A9 Dualling Perth to Inverness A83 Rest and Be Thankful and A96 Dualling). We also have new projects emerging from thesecond Strategic Transport Projects Review(STPR2). The Directorate also leads and advises on procurement and contract management matters for Transport Scotland.
The post will be within the A9 Dualling Team the Programme for which is progressing at pace with construction underway to dual the sections between Tomatin and Moy and between Tay Crossing and Ballinluig. Procurement for the A9 Dualling: Pitlochry to Killiecrankie is also currently underway and is expected to be awarded later this year. We are also delivering a wide range of advance works packages to help de-risk our programme. It is an exciting time for the team as we deliver the Scottish Governments A9 Dualling Delivery plan to complete the A9 Dualling between Perth and Inverness by 2035.
The post holder will report to the C1 A9 Dualling Programme Governance Manager and will play an important role in maintaining programme governance arrangements coordinating reporting cycles managing actions and decisions and providing professional secretariat support to the Senior A9 Dualling Programme management team. The A9 Dualling team consists of a range of engineers supported by governance and communications staff together with a specialist administration team with access to technical advisors across all projects under the Programme.
Whilst this post is for a role within the A9 Dualling Delivery Team mentioned above flexibility may be required to work across the Directorate as priorities and projects dictate.
Responsibilities
Responsibilities
- Providing comprehensive secretariat support to programme boards steering groups and working groups.
- Coordinating meeting schedules preparing agendas collating papers and distributing documentation within agreed timescales.
- Attending meetings and producing accurate concise minutes and records of decisions.
- Maintain action decision and risk logs ensuring timely follow-up with responsible officers.
- Support the preparation of governance reports dashboards and briefing material.
- Manage document control processes and maintain programme records in accordance with information management requirements.
- Liaise with internal and external stakeholders to coordinate information and actions.
- Support the continuous improvement of governance and reporting processes.
- Provide administrative support to the wider programme team as required.
Qualifications
Working pattern
This role is a permanent level transfer position.
How to Apply
Applications for this position will only be accepted from substantive A4 employees.
Please submit a statement outlining your suitability for the role relevant skills and experience and what you would bring to the team (maximum 500 words).
Selection Process
All candidates will be invited to an informal discussion with the Hiring Manager.
Informal discussion dates tbc.
Further Information
If you have specific questions about the role please contact
Read our Candidate Guide for further information on our recruitment and application processes.
Required Experience:
Unclear Seniority
