[26-105] Foundry Development Administrative Coordinator

Position: Foundry Development Administrative Coordinator

Location:15452 Russell Ave with some work from home

Hours: Average 15 hours/week

Salary: $28/hour

Start Date: ASAP

End Date: December 2027

We are looking foraFoundry Development Administration Assistant tojoinourFoundry South Surrey/WhiteRock Centre Developmentteam!Ideally this individual is a collaborative and adaptable team player withstrong communicationand relationship-building skills and experience working with youth and families from diverse backgrounds. They have a demonstrated understanding of cultural safety equity and inclusion are comfortable facilitating groups and are well-organized with proficiency in basic computer applications (Word Excel Outlook Teams PowerPoint).

About Sources:

SOURCES is a community-based non-profit organization providing support and hope to communities in the Lower Mainland on Vancouver Island and across Northern BC. Sources strives to create vibrant and resilient communities through support to adults children youth and families facing challenges in life such as mental health disability poverty substance use and conflict. We support our communities through leadership education and volunteerism.

Sources is committed to learning about celebrating and incorporating Indigenous knowledge into our practices as we continue our work in truth and reconciliation. People of all races cultures ethnicities 2SLGBTQIA and abilities are welcomed to work with us. We value diversity respect and collaboration as we promote our mission: social wellness for our community.

Description of Position:

Reporting to: Director of Foundry Development

General Responsibilities:

• Provide day-to-day administrative and project coordination support including maintaining calendars meeting schedules action lists contact lists planning documents and project records.
• Coordinate meetings consultations working groups and other project activities involving internal teams and external partners.
• Prepare and distribute agendas meeting materials presentations briefing materials minutes and action summaries.
• Track action items commitments deadlines decisions and follow-up requirements and support timely completion.
• Maintain organized electronic files records trackers databases and other project documentation.
• Draft and format routine correspondence invitations updates presentations and other communications.
• Maintain accurate and current contact information for partners advisors funders donors and other interest holders.
• Coordinate meeting and event logistics including invitations RSVPs venues virtual meeting arrangements catering supplies and participant communications.
• Gather organize and maintain information required to support project planning reporting funding applications presentations and decision-making.
• Support preparation of updates and materials for leadership and other internal and external audiences.
• Help ensure decisions commitments and relevant information are documented and communicated to appropriate individuals and groups.
• Ensure project documents records and communications are professional accurate current and easily accessible.
• Provide administrative and coordination support for special projects and other related activities as required.

Program-specific Responsibilities:

Foundry Development and Coordination

• Support coordination of the overall development of Foundry South Surrey/White Rock across service planning integration partnerships community engagement fund development and site development.
• Maintain Foundry-specific workplans implementation trackers planning records milestones and key project documentation.
• Support coordination between the different workstreams involved in developing and preparing the centre for opening.
• Support site development and planning activities including consultations with partners and interest holders regarding the future Foundry space.

Youth and Family/Caregiver Advisory Committees

• Coordinate meetings and activities of the Foundry South Surrey/White Rock Youth Advisory Committee and Family/Caregiver Advisory Committee.
• Support advisor recruitment onboarding participation and ongoing engagement.
• Coordinate honoraria reimbursements attendance records forms and other administrative requirements associated with advisor participation.
• Create welcoming accessible and well-organized opportunities for youth and family/caregiver advisors to contribute to Foundry development.
• Document advisor feedback and recommendations and ensure they are brought forward into relevant service operational engagement and site-planning processes.
• Support youth and family/caregiver consultations workshops journey-mapping activities and other engagement opportunities.

Service Planning and Integration

• Coordinate Foundry service planning and integration activities including meetings with prospective and confirmed service partners.
• Support the Community Leadership Table Primary Care Working Group Integration Working Group and other Foundry planning tables and working groups as required.
• Maintain information regarding service partners proposed services commitments agreements referral pathways operational requirements and outstanding decisions.
• Support development and maintenance of service-planning documents partnership and agreement trackers implementation tools and related materials.
• Gather and organize information about community needs existing services referral pathways service gaps and opportunities for integration.
• Support planning for how Foundry services and community partners will work together within an integrated youth service model.

Partnership and Community Engagement

• Support engagement with community organizations health and social service providers schools municipalities Indigenous partners funders and other community interest holders.
• Track partnership discussions commitments opportunities agreements and required follow-up.
• Coordinate partner consultations presentations service-planning discussions and site-planning activities.
• Prepare background materials correspondence meeting invitations and other information required to support partner engagement.
• Help maintain strong communication with partners throughout the development of the centre.

Fund Development

• Provide coordination support for fundraising grants sponsorships donor engagement and other community investment activities related to Foundry South Surrey/White Rock.
• Maintain funder donor prospect grant and sponsorship information and trackers.
• Support preparation of grant applications funding proposals sponsorship materials presentations and supporting documentation.
• Track funding opportunities deadlines submissions reporting requirements commitments and follow-up activities.
• Gather statistics budgets quotes letters of support project information and other materials required for funding applications and donor engagement.
• Coordinate meetings presentations cheque presentations and communications related to funding and community investment.

Foundry Events Consultations and Opening Readiness

• Support Foundry consultations community engagement sessions presentations advisory activities partner meetings and events.
• Coordinate logistics and participant communications for Foundry-specific events and engagement activities.
• Support special projects and implementation activities associated with development renovation operational readiness and the eventual opening of Foundry South Surrey/White Rock.
• Provide additional project coordination support as priorities evolve through the development and implementation phases of the centre.

Physical Demands of Job:

• Lifting/Pulling/Pushing - 25% Walking/Moving Around - 25% Sitting - 50% Time spent outside - 25%

Cognitive Demands of Job:

• Independent Work - 75% Changing Priorities/Deadlines - 25% Writing/Reading - 75% Planning and Engagement - 100%

Qualifications:

• Secondary School Diploma or equivalent; post-secondary diploma in a related field (e.g. Social ServicesChildand Youth Care) is an asset.
• Minimum one year of experience (paid or volunteer) working with youth and families in a related settingis preferred.
• Lived or living experience with mental health or substance use or as a caregiver with readiness toengage young people who have lived or living experience with mental health or substance use.

Benefits:

All employees regardless of benefit eligibility have access to an Employee & Family Assistance Program.

Closing Date: September 28 2026

Internal candidates will be contacted by: Sept 30 2026