21391 Workplace Wellbeing Coordinator

The post holder is responsible for leading and coordinating the delivery of the local workplace wellbeing strategy ensuring traumainformed evidencebased and proactive wellbeing practices are embedded across the organisation. They will act as the dedicated onsite lead for wellbeing coordinating peer support delivery postincident support pathways preventative wellbeing activity and staff engagement initiatives in line with national HMPPS priorities and standards.

The role provides specialist advice to the Governor Senior Management Team Line Managers and Staff ensuring consistent ethical and professional delivery of workplace wellbeing interventions including peer support TRiM hot debriefs reflective practice induction and attendancerelated support. The post holder acts as a single point of contact for the Staff Support and Wellbeing Lead (SSWL) HR and regional/national wellbeing governance structures ensuring that local delivery is aligned qualityassured and contributes to national consistency across the estate.

Job Summary

The Workplace Wellbeing Coordinator leads the implementation of the establishments Staff Wellbeing Plan delivering both preventative and responsive wellbeing interventions. They will coordinate peer support programmes ensure the quality and governance of wellbeing activity collect data report against national frameworks and maintain strong working relationships with internal and external partners.

They will deliver a professionalised wellbeing support offer that enhances staff morale engagement psychological safety and organisational culture.

Responsibilities Activities and Duties

Strategic Wellbeing Delivery

• Lead the development delivery and tracking of the establishments Wellbeing Strategy and annual Wellbeing Action Plan.
• Provide regular wellbeing insights to the SMT highlighting risks trends and recommendations for preventative action.
• Work with managers to identify local stressors and contribute to improvement plans that strengthen culture engagement and retention.
• Promote inclusive traumainformed working practices modelling behaviours that support a positive staff environment.

Peer Support Programme (Aligned to future National Refresh)

• Lead coordinate and qualityassure all peer support programmes within the establishment.
• Ensure peer support operates within national standards scope boundaries and ethical frameworks.
• Oversee recruitment vetting training competency assessments and ongoing CPD for peer supporters.
• Provide or coordinate regular reflective practice and skills refresh opportunities for peer support volunteers.
• Maintain accurate secure records of peer support activity in line with confidentiality and data protection requirements.
• Act as the local point of contact for regional/national peer support governance and reporting.

PostIncident Care and Trauma Response

• Coordinate the postincident support pathway ensuring timely triage contact allocation and follow-up.
• Deliver or coordinate TRiM assessments as a qualified TRiM Practitioner and ensure appropriate planning of followup assessments.
• Lead delivery of hot debriefs and postincident care activity in collaboration with operational colleagues.
• Maintain availability and oversight of peer support and TRiM rotas to ensure resilience and continuity.
• Provide trauma awareness advice to managers HR and incident commanders.

Training Awareness and Capability-Building

• Deliver Wellbeing Training Interventions trauma-awareness sessions Co-ordinate People Manager Essentials wellbeing components and induction for new starters.
• Codeliver other estate relevant sessions and/or specialist wellbeing training for small units/teams.
• Provide education on traumainformed practice psychological safety and supportive line management practices.
• Promote and explain external and internal support offers (e.g. OH EAP Staff Networks Carers and Disability Passports etc).

Attendance and HR Support

• Work alongside HRBPs to provide guidance to line managers on attendance management ensuring consistent timely and supportive case progression.
• Support managers with returntowork conversations phased return planning OH referrals and early intervention approaches.
• Provide wellbeingcentred advice to newly promoted managers on peoplemanagement responsibilities.

Engagement Communication and Local Staff Support

• Act as the single point of contact for the wellbeing mailbox ensuring timely confidential and supportive responses.
• Coordinate wellbeing events campaigns and the local wellbeing calendar.
• Strengthen staff relationships through presence visibility active listening and effective signposting support.
• Provide continuity during periods of manager absence or low staffing to maintain staff contact and support.

Data Reporting and Governance

• Collect analyse and report wellbeing activity data (including training delivery incident support peer support interactions and training).
• Provide required data to SSWLs regional governance or national assurance mechanisms.
• Maintain local audit trails and documentation in line with policy.
• Identify good practice and share learning with other establishments to support national consistency.
• Engage in and help facilitate any evaluation projects.

Partnership and Stakeholder Working

• Maintain strong working relationships with SSWLs HR H&S operational leaders Staff Networks EAP OH chaplaincy healthcare and voluntary services.
• Ensure joinedup delivery between wellbeing functions HR safer custody Equalities and People function activity.
• Actively participate in wellbeing networks CPD and national or regional wellbeing communities of practice.

Behaviours

• Communicating and Influencing
• Developing Self and Others
• Managing a Quality Service
• Working Together

Experience

• Strong organisational planning and prioritisation skills.
• Experience delivering presentations training or group facilitation.
• Experience of managing sensitive information and maintaining confidentiality.
• Experience in analysing information to inform decisionmaking and improvement.

Technical Requirements

• Excellent communication and interpersonal skills.
• Ability to facilitate sensitive trauma informed discussions.
• Proficient in Microsoft Office.
• Willingness to undertake (and maintain) required wellbeing TRiM and peer support training.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal non-contractual form of flexible working that blends working from your base location different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Hybrid Working will not suit everyones circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles the successful candidate(s) will be appointed to aMoJoffice location which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJs terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on modernised terms in their current post or onto unmodernised MoJ terms if they are on unmodernised terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time flexible and job-sharing working patterns where they meet the demands of the role and business needs. All applications for part-time flexible and job-sharing working patterns will be considered in accordance withthe HMPPS Flexible Working policy.

If you are a current NPS employee this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidates Business Unit which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days this will continue to be the case.

Bank Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service(HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months service youll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities including areas such as Equality and Diversity Dealing with Challenging Behaviour Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

TheCivil Service Codesets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition as outlined in the Civil Service Commissionsrecruitment principles.Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Transformative Business Services (0(Monday to Friday 8am - 6pm) or e mail);
• To Ministry of Justice Resourcing team();
• To the Civil Service Commission (details availablehere)

As a Disability Confident employer MoJ are committed to providing everyone with the opportunity to demonstrate their skills talent and abilities by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract retain and invest in talent wherever it is found. To learn more please see theCivil Service People Planand theCivil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The Making the Civil Service a Great Place to work for veterans initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit:

Redeployment Interview Scheme

If you require any assistance please call 0 (Monday to Friday 8am - 6pm) or e mail

Please quote the job reference

HMPPS:

If you require any assistance please call 0 (Monday to Friday 8am - 6pm) or e mail

Please quote the job reference - 21391