21049 HMP Leeds OpNon-Op HOFSC Offender Management Services
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Job Summary
Overview of the job
This is a functional management job within an establishment.Summary
The job holder will be responsible for managing a number of work area(s) within the Offender Management Function and aspects of Public Protection for the establishment. As a member of the senior management team they will contribute and implement their Functions objectives as defined in the establishments business plan.Responsibilities Activities and Duties
The job holder will be required to carry out the following responsibilities activities and duties:- Ensure all managers and staff within the Function provide a respectful safe decent environment for all prisoners and staff
- Accountable for the performance of the Function and the staff within it. Manage the achievement of qualitative and quantative standards including Service Delivery Indicators (SDIs) within the Function verifying and signing off documentation as appropriate. Analyses and acts upon data which is relevant to their Function
- Accountable for the administration of all offender management systems and processes. This Includes:
- Public protection Manual
- Violent Sex Offender Register (VISOR)
- OASyS
- Prisoners who present a Risk to Children
- Prisoners disqualified from working with Children.
- Safer Guarding
- Prisoners subject to Harassment Procedures
- Specified processes relating to:
- Prolific Priority Offender (PPOs)
- Indeterminate Sentenced Prisoners
- Foreign National Offenders
- Parole
- Recall Prisoners
- Offender Management processes such as:
- Offender management administration hub
- HDC and ROTL
- Categorisation
- Sequencing of the prisoners sentence.
- Key worker allocation process.
- Establishing a Rehabilative culture across the establishment.
- Accountable for the timely completion and submission of parole reports and dossiers.
- Accountable for managing Parole hearings including via video link.
- Responsible for initiating MALRAP meetings within the agreed times lines and that minutes are taken of the meeting.
- Accountable for the Management of the Custodial sentence specification
- Accountable for countersigning and approving 14 and 2 day calculation checks.
- Chair Release On Temporary Licence (ROTL) and Home Detention Curfew (HDC) boards in conjunction with the Head of OM Delivery.
- Accountable for the recall process
- Accountable for the categorisation and allocation process
- Responsible for putting in place monitoring systems to ensure the fairness and consistency of categorisation and allocation decisions and provide an assurance of quality control i.e. ensure that random sampling of completed forms is carried out to ensure that consistency and fairness is maintained.
- Accountable for liaison with Courts and organising video court appearances.
- Accountable for the secure storage of all records.
- Ensure Category A procedures are adhered to
- Dependant on operational experience will undertake some or all other management tasks including:
- Act as the Governors representative by chairing adjudications and taking charge of day-to-day establishment operations as Duty Governor
- Promote Prison Service policy in all activities and behaviours e.g. promote diversity decency safety and reducing re-offending agendas
- Review open Assessment Care in Custody teamwork (ACCT) as and when required in line with audit baselines
- Provide leadership and management of the Function. Will have the skills to apply all Human Resources (HR) related policies and practices and be able to carry out all aspects of people management such as Attendance Management Disciplinary Investigations Performance Management and Staff Appraisals
- Manage Prisoners Complaints Process within the Function
- Responsible for ensuring all litigation claims relevant to the area have been dealt with in accordance with policy
- Oversee the compilation and regular progress reporting of performance improvement programmes
- Manage the appropriate authorisation of Financial Compliance Statements
- Manage devolved budgets in accordance with the financial procedures outlined in the budget delegation
- Ensure that the Function produces and analyses audit and establishment performance management information identifying variances and areas requiring improvements
- Contribute to the establishments overall achievement of (SDIs) and standards and be accountable for the performance and delivery of targets relating to the budget; People Plan for the Function.
- Accountable for all local and national policies relating to the Function and ensure procedures implemented are compliant including the development of new policies
- Contribute to the development and delivery of the medium-to-long term strategic and business plan for the establishment with overall responsibility for implementation within their Function
- Attend relevant boards/meetings and actively contribute either as chair or team member
- Responsible for ensuring the defined work areas and associated activities comply with Health and Safety legislation. Ensure all risk assessments are undertaken and staff are made aware of their personal responsibility towards Health and Safety compliance
- Work collaboratively and provide constructive challenge to colleagues to ensure that their own and other Functions are joined up and together contribute towards the overall delivery of the establishments performance
- Contribute to the preparation of the establishment contingency and emergency plans and ensure implementation when required.
- Ensure the effective use of staff resources and the provision of training and annual leave opportunities
- Produce relevant reports as required and ensure that the response to all correspondence are within agreed timescales
- Carry out investigations and administration in relation to incidents of potential discrimination and report on findings
- Accountable for ensuring actions arising from Standard Audit Her Majesty
- Inspectorate of Prisons (HMIP) Action Plans and Managing Quality of Prison Life (MQPL) surveys including local Self Audit action plans and Resettlement strategies are delivered
- Deliver and implement projects as directed by the Governor
- Actively encourage staff engagement within the Function to ensure objectives are met
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder. An ability to fulfil all spoken aspects of the role with confidence through the medium of English.
Behaviours
- Delivering at Pace
- Leadership
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Changing and Improving
- Making Effective Decisions
Technical Requirements
If Operational Must be successfully accredited as an Operational Manager (or in post as a G5 prior to 1999).Hours of Work (Unsocial Hours) Allowances
37 hour week
Required Hours Allowance
This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at anytime. A 17% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evening nights weekends and Bank/ Public holidays.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal non-contractual form of flexible working that blends working from your base location different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Hybrid Working will not suit everyones circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles the successful candidate(s) will be appointed to aMoJoffice location which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJs terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on modernised terms in their current post or onto unmodernised MoJ terms if they are on unmodernised terms at their current post. Details will be available if an offer is made.
Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time flexible and job-sharing working patterns where they meet the demands of the role and business needs. All applications for part-time flexible and job-sharing working patterns will be considered in accordance withthe HMPPS Flexible Working policy.
If you are a current NPS employee this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.
The Loan/Secondment is subject to the approval of the selected candidates Business Unit which should be obtained before confirmation of appointment.
Benefits
Annual Leave
-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days this will continue to be the case.
Bank Public and Privilege Holidays
-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment
Pension
-The Civil Service offers a choice of two pension schemes giving you the flexibility to choose the pension that suits you best.
Work Life Balance
HM Prison & Probation Service(HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ
Season Ticket Advance
-After two months service youll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work
Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers
Training
HMPPS is committed to staff development and offers a range of training and development opportunities including areas such as Equality and Diversity Dealing with Challenging Behaviour Suicide Prevention and Anti Bullying Programmes
-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts
-All staff receive security and diversity training and an individual induction programme into their new roles
Eligibility
-All candidates are subject to security and identity checks prior to taking up post
-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS
-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist
Working for the Civil Service
TheCivil Service Codesets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition as outlined in the Civil Service Commissionsrecruitment principles.Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Transformative Business Services (0(Monday to Friday 8am - 6pm) or e mail);
- To Ministry of Justice Resourcing team();
- To the Civil Service Commission (details availablehere)
As a Disability Confident employer MoJ are committed to providing everyone with the opportunity to demonstrate their skills talent and abilities by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria except in a limited number of campaigns.
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form please contact the TBS Recruitment Enquiries Team.
For more information on applying for a role as a candidate with a disability or long-term condition please watch our animated videos.
Diversity & Inclusion
The Civil Service is committed to attract retain and invest in talent wherever it is found. To learn more please see theCivil Service People Planand theCivil Service Diversity and Inclusion Strategy.
A Great Place to Work for Veterans
The Making the Civil Service a Great Place to work for veterans initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed as part of the Redeployment Interview Scheme to providing opportunities to those who are at risk of redundancy.
MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Civil Service Nationality Rules
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU Switzerland Norway Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU Switzerland Norway Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals and certain family members of Turkish nationals who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) list
A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
If operational will attract RHA. If non-operational no additional allowances.
RHA
This role requires regularly working unpredictable and unsocial hours and be on call to attend their place of work at anytime. A 20% payment will be paid in addition to your basic pay to recognise this. Unsocial hours are those hours outside 0700 - 1900hrs Monday to Friday and include working evening nights weekends and Bank / Public holidays.
- Band 7 HoFSC Offender Management JD258 (Job Description Attachment)
Use of Artificial Intelligence (Al)
Artificial Intelligence can be a useful tool to support your application however all examples and statements provided must be truthful factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others or generated by artificial intelligence as your own) applications may be withdrawn and internal candidates may be subject to disciplinary see ourcandidate guidancefor more information on appropriate and inappropriate use.
About Company
The Ministry of Justice’s Office of the Deputy Attorney General (International Law) handles a broad range of issues in the field of international law, including public international law, economic law and international humanitarian law. The Office is also at the forefront of advocating ... View more
