20766 Efficiency Team Member Temporary South West Performance & Quality ()

Overview of the job

The E&I team will be responsible for optimising the use of the resource available to the NPS. This includes: resource management identify and coordinating efficiency priorities and business development Wales these roles will go further than Probation efficiency they will also include prison / probation integration.

Summary

The Efficiency Team Member will support the Efficiency and Innovation Lead in delivering and managing efficiency and innovation projects.

Responsibilities Activities & Duties

The job holder will be required to carry out the following responsibilities activities and duties:

Efficiency project support

Collate service standard information regarding services provided nationally by the NPS to ensure that they are delivered in accordance with the service delivery indicators and specifications

Support the creation of an activity-based costing model for the NPS

Maintain the cost model and ensure that it is up-to-date

Report regularly from the cost model identifying areas which are above or below budget

Assist in the preparation of annual cost budgets for the NPS

Report on the success of efficiency initiatives to deliver against cost reduction targets

Develop action plans/new processes for new projects to address inadequate performance and areas of waste in the organisation

Support the team in ensuring that the NPS spends public money wisely and delivers cost savings.

Manage projects as required

Plan and organise

Support development of programme formation and implementation

Contribute to planning implementation and management of sharing knowledge and good practice to inform innovation and improve service delivery across the organisation

Use communication effectively

Providing information feedback and advice

Influencing and persuading

Using appropriate skills styles and approaches

Enhance own performance

Manage own resources and professional development

Use information to take critical decisions

Liaise with staff to receive collate and analyse information using systems and compiling reports as necessary

Develop and utilise data to identify trends and make suggestions or take appropriate action to maintain and enhance performance

Plan implement and manage systems for the exchange of sensitive information data and intelligence

Manage Diversity and Quality

Contribute to a culture and systems that promote equality and value diversity

Adhere to the diversity policies of the service and collaborate as appropriate

with the Equalities and Diversity Unit

Manage Quality

Contribute to continuous quality improvement

Manage Projects

Deliver project responsibilities as required

Maintain effective communication with project stakeholders

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Behaviours

Changing and Improving

Working Together

Delivering at Pace

Making Effective Decisions

Managing a Quality Service

Essential Experience

Demonstrate experience of successfully identifying and improving efficiency of an organisation demonstrate experience of project planning and demonstrate experience of finance and budgeting.

Technical requirements

NVQ Level 4 or equivalent in a relevant subject (or appropriate practical experience).

Financial Analysis Microsoft: Word Access Excel Outlook and PowerPoint (or equivalent i.e. Lotus Notes)

Please make sure that you are using theSTARmethod when answering the interviewquestions.

The STAR method is a structured approach to answering interview questions by outlining theSituationTaskActionandResultofyourexperiences.

Statement of suitability - A statement of suitability (max 750 words) explaining how you consider your personal skills qualities and experience evidence of your suitability for this role in reference to the essential criteria.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal non-contractual form of flexible working that blends working from your base location different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Hybrid Working will not suit everyones circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles the successful candidate(s) will be appointed to aMoJoffice location which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJs terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on modernised terms in their current post or onto unmodernised MoJ terms if they are on unmodernised terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time flexible and job-sharing working patterns where they meet the demands of the role and business needs. All applications for part-time flexible and job-sharing working patterns will be considered in accordance withthe HMPPS Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years service plus public for part-time and job share posts will be calculated on a pro-rata basis

Pension

The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).Please visit for further information.

Please note: Any current Civil Servant who is a member of the PCSPS by accepting an offer of employment to the National Probation Services will be opted out of the PCSPS and auto enrolled into the Local Government Pension Scheme.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin employees with disabilities employees with caring responsibilities women employees and lesbian gay bisexual and transgender.

Eligibility

All candidates are subject to security and identity checks prior to taking up post

Support

• A range of Family Friendly policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes including Tax Free Childcare. More information can be found onorChildcare Choices.You can determine your eligibility at
• Paid paternity adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

TheCivil Service Codesets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition as outlined in the Civil Service Commissionsrecruitment principles.Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Transformative Business Services (0(Monday to Friday 8am - 6pm) or e mail);
• To Ministry of Justice Resourcing team();
• To the Civil Service Commission (details availablehere)

As a Disability Confident employer MoJ are committed to providing everyone with the opportunity to demonstrate their skills talent and abilities by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract retain and invest in talent wherever it is found. To learn more please see theCivil Service People Planand theCivil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The Making the Civil Service a Great Place to work for veterans initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit:

Redeployment Interview Scheme

MoJ:

If you require any assistance please call 0 (Monday to Friday 8am - 6pm) or e mail

Please quote the job reference

HMPPS

If you require any assistance please call 0 (Monday to Friday 8am - 6pm) or e mail

Please quote the job reference 20766