20143 HMP Leeds Facilities and Services Supervisor (Maintenance)

Overview of the job

This is a Facilities and Services delivery job in an establishment with supervisory responsibilities.

Summary

The job holder should be working towards or be qualified in a recognised building trade and be responsible for the supervision of staff prisoners and activities to maintain prison buildings fabric associated plant and equipment including security items in a safe manner in order to ensure that the establishment is maintained.

This is a non-operational job with no line management responsibilities; however they will have supervisory responsibilities for staff.

ResponsibilitiesActivities and Duties

The job holder will be required to carry out the following responsibilities activities and duties:

Allocate daily staff resources to activity within their Unit where appropriate

Supervise and support staff and prisoner in all activities within Estates

Liaise with support services on all aspects of delivery of the Service Delivery Agreement

Coordinate small developments and refurbishments within the establishment

Promote and implement systems to aid energy efficiency across the establishment taking steps to reduce its carbon footprint

Ensure work carried out on site by is checked by staff and that it is completed to the approved code of practice

Supervise the day-to-day activities of external contractors whilst they are on site

Make sure that all goods and materials used within the area of work are ordered in accordance with HMPPS policy

Undertake responsibilities and duties of your trade as required

Check contractors are appropriately qualified to carry out the work required and permits to work are issued and recorded in line with local and national security procedures

Undertake other tasks including :

Supervise all staff within your area of responsibility ensuring they are briefed on the work for the day and that relevant work area is maintained to a high standard

Update computer systems when required and prioritise activities in-line with local procedures ensuring workload/regime is delivered escalating issues to the Site manager when required

Contribute to staff appraisals feeding relevant performance information to Line Managers

Contribute to the development of local practice process and initiatives ensure consistency across the unit in the application of policies and procedures affecting prisoners and staff

Manage the tool inventory and maintain security standards within the work area

Complete paperwork for accident reports

Support the achievement of Service Delivery Indicators and standards checking compliance with specific audit standards and suggesting improvements

Undertake compliance checks contribute to risk assessments and respond to hazards as and when appropriate

Undertake routine coordination of resources in area of work ensuring effective utilisation of those resources and reduction of waste

Collect and collate data concerning the function

Proactively promote prison service policy in all activities and behaviours by promoting diversity decency safety and reducing re-offending agendas

Supervise compliance with HandS at work and other related legislation within area of responsibility. Ensure all documentation relating to HandS best practice is up to date and maintained

Identify and resource pest control issues

Ensure allocated Planned Maintenance and small repairs are carried out undertaking service requests raised on the computer aided facilities management system

Act as a technical advisor when required advising on regulations

Escort technical contractors when required working with and supervising them in accordance with Local Security Strategy (LSS)

Maintain regular communications via radio net in accordance with Local Security Strategy (LSS)

Be responsible for tools and plant machinery carrying out checks at regular intervals and completing relevant documentation in accordance with Local

Security Strategy (LSS) and National Security Framework (NSF)

Comply with Health and Safety policies procedures and legislation to ensure statutory and mandatory compliance

Drive estates vehicles and operate plant equipment

Operate within command mode in-line with local contingency plans

Undertake incidental and emergency or urgent tasks and assignments as per Service Delivery Agreement timescales in a safe manner

Contribute to prisoner reports including parole and sentence planning

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Behaviours

Delivering at Pace

Managing a Quality Service

Communicating and Influencing

Leadership

Essential Experience

Staff can work towards or hold a Vocational Qualification at Level 3 in a recognised building trade or equivalent. Must hold or be prepared to work towards the Institute of Occupational Safety and Health (IOSH) Managing Safely Certificate.

HMPPS staff newly promoted to a Band 4 Supervising Officer or Facilities and Services Supervisor role within Establishments will be required to undertake the Diploma in Team Leading. Newly promoted staff are expected to complete the qualification as part of the requirement of their role.

Staff newly promoted into Band 4 Offender Supervisors or Specialist Officer roles within establishments will be expected to undertake the Diploma if they are covering or carrying out the role of Supervising Officer on a regular basis.

Staff working in establishments who were mapped to a Band 4 Supervising Officer or Facilities and Services Supervisor role as part of the F&S restructuring process and staff who have re-graded to Band 4 from a higher grade are not required to complete the qualification as they have previously worked at an equivalent level (or higher).

When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.

TechnicalRequirements

Must hold qualification in relevant field.

Hours of Work

(Unsocial Hours)

Allowances

37 hour working week (standard).

HMPPS Staff on closed pay structures only:

Additional Conditioned Hours Pensionable (ACHP)

Staff moving from a closed 39 hour pay structure will be eligible for the two protected pensionable additional committed hours (ACHP). They will work a 39 hour week consisting of the standard 37 hour week and a further 2 additional hours (ACHP) paid at plain time pensionable rate.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal non-contractual form of flexible working that blends working from your base location different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Hybrid Working will not suit everyones circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles the successful candidate(s) will be appointed to aMoJoffice location which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJs terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on modernised terms in their current post or onto unmodernised MoJ terms if they are on unmodernised terms at their current post. Details will be available if an offer is made.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time flexible and job-sharing working patterns where they meet the demands of the role and business needs. All applications for part-time flexible and job-sharing working patterns will be considered in accordance withthe HMPPS Flexible Working policy.

If you are a current NPS employee this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidates Business Unit which should be obtained before confirmation of appointment.

Benefits

Annual Leave

-The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a pro-rata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days this will continue to be the case.

Bank Public and Privilege Holidays

-You are entitled to 9 days (66 hours 36 minutes) in recognition of bank public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment

Pension

-The Civil Service offers a choice of two pension schemes giving you the flexibility to choose the pension that suits you best.

Work Life Balance

HM Prison & Probation Service(HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ

Season Ticket Advance

-After two months service youll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work

Childcare Vouchers

For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training

HMPPS is committed to staff development and offers a range of training and development opportunities including areas such as Equality and Diversity Dealing with Challenging Behaviour Suicide Prevention and Anti Bullying Programmes

-There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts

-All staff receive security and diversity training and an individual induction programme into their new roles

Eligibility

-All candidates are subject to security and identity checks prior to taking up post

-All external candidates are subject to 6 months probation. Internal candidates are subject to probation if they have not already served a probationary period within HMPPS

-All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist

Working for the Civil Service

TheCivil Service Codesets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition as outlined in the Civil Service Commissionsrecruitment principles.Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Transformative Business Services (0(Monday to Friday 8am - 6pm) or e mail);
• To Ministry of Justice Resourcing team();
• To the Civil Service Commission (details availablehere)

As a Disability Confident employer MoJ are committed to providing everyone with the opportunity to demonstrate their skills talent and abilities by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract retain and invest in talent wherever it is found. To learn more please see theCivil Service People Planand theCivil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The Making the Civil Service a Great Place to work for veterans initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed as part of the Redeployment Interview Scheme to providing opportunities to those who are at risk of redundancy.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU Switzerland Norway Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU Switzerland Norway Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals and certain family members of Turkish nationals who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

If you require any assistance please call 0 (Monday to Friday 8am - 6pm) or e mail

Please quote the job reference

HMPPS

If you require any assistance please call 0 (Monday to Friday 8am - 6pm) or e mail

Please quote the job reference 20143