Project Assistant

The role supports the execution of country priorities across JobsDB by SEEK Thailand and works closely with Sales Marketing Operations Product Finance People & Culture Office Experience Shared Services and regional APAC/ANZ counterparts.

The position covers:

• Strategic planning and coordination of country-level initiatives.
• Executive and leadership meeting preparation documentation and action tracking.
• Project process-improvement and deliverable tracking.
• Business updates dashboards reporting tools and management information.
• Calendar itinerary event and stakeholder coordination.
• Cross-functional communication handovers and follow-through.
• Workplace experience hybrid-work employee engagement and company-event support.
• Administrative coordination for selected approvals documentation vendors and Operational requirements.

Qualifications :

1. Strategic and Project Support

• Act as a strategic support partner to the Country Managing Director and Country Management team.
• Translate leadership priorities into clear workplans milestones owners timelines and expected outcomes.
• Coordinate and track country-level projects strategic initiatives and process improvements.
• Monitor risks dependencies decisions and outstanding actions escalating issues when required.
• Consolidate updates from stakeholders and prepare concise summaries for leadership review.

2. Executive Meeting and Governance Support

• Manage end-to-end support for leadership and management meetings including agenda preparation pre-reads briefing packs minutes and action registers.
• Coordinate meeting schedules and ensure the appropriate stakeholders are included.
• Maintain visibility of commitments due dates and follow-up actions from leadership discussions.
• Support executive meeting preparation by gathering relevant business information and ensuring materials are complete and decision-ready.
• Maintain organized records and repositories for meeting materials decisions and supporting documents.

3. Business Reporting and Tracking

• Maintain and improve internal trackers dashboards calendars and reporting tools.
• Monitor project status deliverables risks key actions and outcomes.
• Consolidate business and functional updates for weekly monthly quarterly and ad hoc management reviews.
• Coordinate with relevant owners to validate information resolve gaps and ensure timely submission of updates.
• Support the preparation of management presentations briefing notes reports and other decision-support materials.

4. Cross-Functional and Regional Coordination

• Serve as a central coordination point across Sales Marketing Operations Product Finance People & Culture Office Experience Shared Services and other support functions.
• Facilitate clear communication timely handovers and alignment of expectations between teams.
• Liaise with regional counterparts across APAC and ANZ on shared initiatives visits meetings and deliverables.
• Coordinate inputs consolidate feedback and follow up on agreed actions until completion.

5. Calendar Travel and Stakeholder Coordination

• Manage or support executive calendars leadership visits itineraries appointments and priority meetings.
• Coordinate logistics for internal and external meetings leadership engagements workshops and company activities.
• Prepare schedules participant lists contact details briefing materials and other coordination documents.
• Work with internal partners and external vendors to ensure arrangements are completed accurately and on time.

6. Workplace Experience and Engagement Support

• Support the planning and execution of workplace experience hybrid-work employee engagement and culture-building initiatives.
• Coordinate onsite activities town halls workshops team events and other engagement programs.
• Assist with event communications attendance or RSVP tracking logistics materials and post-event follow-through.
• Help ensure activities are delivered smoothly inclusively and in line with business requirements.

7. Administrative and Process Support

• Prepare review organize and route documents for approvals signatures payments and other business processes.
• Maintain accurate documentation and ensure records are stored in the appropriate repositories. Support selected hiring onboarding vendor procurement finance and operational coordination requirements as assigned.
• Handle sensitive information with discretion and follow relevant company policies and approval processes.

Additional Information :

• Act as a strategic right hand to the Country Managing Director by helping plan coordinate and execute country-level priorities and initiatives.
• Plan coordinate and track high-level projects and process improvements across the Thailand business unit.
• Provide end-to-end support for leadership meetings including agenda preparation briefing packs minutes action tracking and follow-through.
• Maintain internal tracking systems dashboards calendars and reporting tools to monitor project status risks deliverables and outcomes.
• Consolidate updates and prepare management reports presentations briefing notes and other materials used for leadership decision-making.
• Coordinate with Sales Marketing Operations Product Finance People & Culture Office Experience Shared Services and regional teams to ensure smooth execution and timely handovers.
• Support executive visits leadership engagements workshops town halls commercial kickoffs and other internal or external activities.
• Coordinate schedules itineraries meetings travel-related requirements participant information logistics and event documentation.
• Follow up on commitments and action items from management meetings and ensure owners provide updates within agreed timelines.
• Support workplace experience hybrid-work employee engagement and culture-building activities that strengthen collaboration.
• Prepare and organize documents for approvals signatures payments and other administrative requirements.
• Maintain organized and accessible documentation repositories while handling confidential business and executive information appropriately.

Expected Outputs

• Clear and up-to-date project plans trackers calendars and action registers.
• Complete and decision-ready executive meeting materials.
• Timely and accurate management updates reports and presentations.
• Effective coordination of leadership schedules visits meetings and events.
• Documented follow-through on decisions risks dependencies and assigned actions.
• Smooth cross-functional communication and timely completion of deliverables.
• Well-organized records and reliable administrative support for country management.

Required Capabilities

• Strong project coordination organization and follow-through skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities stakeholders deadlines and confidential information.
• Strong attention to detail and ability to produce accurate polished documents and reports.
• Confidence working with senior leaders and cross-functional or regional stakeholders.
• Ability to synthesize information and present concise actionable updates.
• Proficiency in Microsoft Office or equivalent productivity reporting presentation and
• collaboration tools.
• Proactive dependable discreet and solutions-oriented working style.

Remote Work :

No

Employment Type :

Full-time