Grant and Stakeholder Engagement Coordinator
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Job Summary
The Organisation
Plan International is an independent development and humanitarian organisation that advances childrens rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty violence exclusion and discrimination. And it is girls who are most affected.
Working together with children young people supporters and partners we strive for a just world tackling the root causes of the challenges girls and vulnerable children face. We support childrens rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local national and global levels using our reach experience and knowledge.
For over 85 years we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We wont stop until we are all equal.
Organisational Context
Plan International is a rights-based development and humanitarian organisation working to advance childrens rights and equality for girls. Independent of governments and free from political or religious affiliation we work to ensure all children can thrive. Operating across Africa Asia and the Americas Plan International focuses on reaching the most excluded and marginalised children and young people through high-quality lasting programmes strong partnerships sustainable growth and efficient operations.
Plan International Thailand (PIT) has worked in Thailand since 1981 to advance childrens rights and equality for girls focusing on marginalised groups including migrant and stateless children indigenous and ethnic minorities and conflict-affected populations. PIT operates mainly in Chiang Rai Chiang Mai Mae Sot Greater Bangkok and other priority locations. PITs programme portfolio includes girls and youth leadership CSO strengthening protection including digital and online protection and wellbeing youth skills employment and entrepreneurship ethical recruitment and labour rights sexual and reproductive health and climate resilience. To deliver its strategy PIT works closely with government civil society academia and research institutions private sector actors youth networks and community-based organisations.
ROLE PURPOSE
The Grant and Stakeholder Engagement Coordinator supports high-quality grant acquisition start-up implementation compliancereportingand closure. The role also coordinates cleartimelyand professional engagement with internal and external stakeholders partnersdonorsand Plan International offices. The position ensures that stakeholder communications and visibility materialscomply withPlan Internationals and donors branding communications safeguardingconsentand visibility requirements and supports engagement with external audiences through Plan International Thailands approved media channels.
DIMENSIONS OF THE ROLE
The position is a key member of Plan International Thailands programme and resource mobilization team. It works across Programme Finance Administration Human Resources Communications and leadership teams as well as with Plan International Global Regional and National Offices donors partners government and non-government stakeholders private-sector actors and other relevant networks. The role requires strong coordination attention to compliance sound judgement in external communications and the ability to manage multiple deadlines.
RESPONSIBILITIES
1. Project development and start-up
Support the Programme Development Manager andprogrammeteams to develop andconsolidatehigh-quality concept notes proposals and fully costed budgets using approved Plan International and donor templates.
Prepare and coordinate Funding Agreement Documents (FADs) and amendments through drafting reviewfinalizationand approval.
Coordinate withProgrammeand Finance teams toestablishmonitorandmaintaingrants in relevant grant and finance systems including SAP Pamoja and Power BI.
Coordinate internal and external project start-up meetings ensuring that roles deliverables donor conditions reporting requirements communications protocols visibilityobligationsand compliance requirements are understood and documented.
Review proposals and start-up documentation for alignment with Plan Internationals grant management standardsprogrammequality requirements gender equality and inclusion commitments safeguarding requirements and relevantprogrammeand influencing approaches.
Support regularupdatesof the Grants Pipeline Management Tool and other resource mobilization tracking systems.Proactively identify and cultivate partnerships with potential implementing partners ensuring alignment with programme priorities organisational values and donor requirements.
2. Grant monitoringreportingand closure
Coordinate regular grant monitoring meetings withProgramme Finance Administration and Human Resources teams to review implementation expenditure compliance risks and corrective actions against approved proposal packages and detailed implementation plans.
Maintain aconsolidatedcalendar of grant reports evaluations audits donor deliverables communicationproductsand other key deadlines and providetimelyreminders and follow-up.
Coordinate and quality-assure narrative and financial reports for completeness consistency accuracy and compliance before internal approval and submission to donors and National Offices.
Coordinate fund closure by communicating timelines and requirementsmonitoringcompletion of the closure checklist securingapprovalsand supportingtimelyclosure in relevant systems.
Ensure completeaccurateand accessible grant records approvalscorrespondenceand supporting documents aremaintainedin approved electronic and physical filing systems for monitoringassuranceand audit purposes.
3. Grant coordination and compliance
Provide practical guidance and induction to staff and partners on grant conditions donor compliance reportingformatsand documentation requirements.
Coordinatetimelyaccurateand professional responses to donor and National Office inquiries working with relevant technical and support teams.
Coordinatedonorsand NationalOfficesfield visits employee engagementactivitiesand project events ensuringappropriate planning safeguardingvisibilityand follow-up.
Monitor compliance issues and emerging risks escalate concernspromptlyand support corrective actions in collaboration with accountable teams.
Participate in relevant Plan International workshopsreviewsand training and undertake other related duties assigned by the line manager within reasonabletimeframes.
4. Stakeholder engagementcommunicationsand visibility
Serve as a coordination focal point for routine communication and engagement with donors National Offices implementing partnersnetworksand other external stakeholders in close collaboration with the Programme Development Managerprogrammeleads and authorized spokespersons.
Ensure that all communication with internal and external stakeholders and partners is clear consistenttimelyand aligned with Plan Internationals policies protocols values and approved organizational messaging.
Review and coordinate stakeholder-facing materials including presentations reports event materials human-interest stories photographs videos press materials social mediacontentand visibility items to ensure compliance with Plan Internationals and donors branding acknowledgement logo-useand visibility requirements as well as safeguarding and gender equality and inclusion policies.
Coordinate withprogrammecommunicationsand safeguarding colleagues and vendors/consultants to ensure that informed consent confidentiality safeguarding data protection ethicalstorytellingand risk-management requirements are met before external publication or sharing.
Plan and support engagement of external stakeholders through Plan International Thailands approved media channels including the website social medianewslettersand other digital platforms in line with agreed communications plans and approval processes.
Develop andmaintainastakeholdercontact and engagement tracker document key interactions and follow up agreed actions and commitments.
Identifyand package grant results learningeventsand partnership achievements into accessible content for external audiences while ensuring technical accuracy andappropriate approvals.
Support stakeholder events consultations launches and learning forums including invitations briefing materials visibility media coordinationdocumentationand post-event follow-up.
Monitor stakeholder feedback and relevant media engagement share insights with internalteamsand supporttimelyresponses to reputational or communications risks through established escalation procedures.
Coordinate the planning and delivery of Girls Takeover events including stakeholder engagement safeguarding logistics communications and post-event follow-up. These events typically held around the International Day of the Girl (11 October) provide opportunities for girls and young women to temporarily assume leadership decision-making or public-facing roles to advocate for gender equality and girls rights.
5. Relationship management and opportunity development
Maintain positiveopenand collaborative working relationships across Plan International Thailand Regional and Global teams National Officesdonorsand partners.
Nurture donor and partner relationships and support the identification and follow-up of potential funding and partnership opportunities with the Programme Development Manager andprogrammeteam.
Promote coordinated information sharing and learning across teams and contribute to a professionalaccountableand partnership-oriented organizational culture.
Location: Bangkok Thailand
Type of Role:
Reports to: Programme Development Manager
Grade: C2
Closing Date: 1 SEPTEMBER 2026
Equality diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with offering equal opportunities to everyone regardless of age disability gender reassignment marriage and civil partnership pregnancy and maternity race religion or belief sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team in every office in every country is rich in diverse people thoughts and ideas.
We foster an organisational culture that embraces our commitment to racial justice gender equality girls rights and inclusion.
Plan International believes that in a world where children face so many threats of harm it is our duty to ensure that we as an organisation do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan Internationals Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation sexual abuse and/or sexual harassment during employment or incidents under investigation when the applicant left employment. By submitting an application the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
Required Experience:
IC
About Company
Plan International is an independent development and humanitarian organization that advances children's rights and equality for girls.
