Executive Assistant

Western Digital is seeking an experienced and highly organized Executive Administrator to provide executive support to 2 Senior Executives within our Global Operations organization.

This role goes beyond traditional administrative support. We are looking for a proactive technology-savvy professional who can manage complex executive schedules coordinate across global teams lead administrative best practices and drive digitalization initiatives to improve efficiency.

If you thrive in a fast-paced multinational environment enjoy working with senior leaders and embrace new technologies and AI-powered tools we would like to hear from you.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Executive Support & Calendar Management

• Provide high-level administrative support to two senior executives in a fast-paced global environment.
• Manage complex calendars prioritize appointments and coordinate meetings across multiple time zones.
• Prepare meeting agendas briefing materials presentations and follow-up action items.
• Coordinate domestic and international travel arrangements including flights accommodations visa applications and itineraries.
• Anticipate scheduling conflicts and proactively recommend solutions to ensure smooth executive operations.

2. Stakeholder & Cross-Functional Coordination

• Serve as the primary liaison between executives and stakeholders across Thailand the Philippines and global locations.
• Build strong working relationships with leadership teams business partners and cross-functional organizations.
• Coordinate cross-site meetings events communications and business activities.
• Support executive communications and correspondence in both English and Thai.
• Ensure effective collaboration and information flow across multiple teams and regions.

3. Administrative Team Leadership

• Lead and coordinate the Thailand Head Operations administrative support team to ensure operational excellence.
• Establish and maintain standardized administrative processes and best practices.
• Support workload planning capability development and continuous improvement initiatives.
• Coach and mentor junior administrative staff to enhance performance and accountability.
• Act as the escalation point for administrative matters within the Thailand organization.

4. Digitalization & Process Improvement

• Champion the adoption of digital tools automation solutions and AI-powered productivity platforms.
• Identify opportunities to streamline workflows and improve administrative efficiency.
• Drive process improvement initiatives that eliminate manual and non-value-added activities.
• Support the implementation and utilization of Microsoft 365 SharePoint Power Automate Copilot and related technologies.
• Stay informed of emerging technologies and recommend innovative solutions to enhance business operations.

5. Operational & Project Support

• Track executive action items key deliverables and follow-up activities to ensure timely completion.
• Support the preparation of executive presentations reports dashboards and communication materials.
• Coordinate department events leadership meetings offsite workshops and town halls.
• Assist with special projects and strategic initiatives as assigned by senior leadership.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.

Qualifications :

REQUIRED:

• Bachelors degree in Business Administration Communications Project Management or a related field.
• Minimum 5 years of administrative executive assistant or business support experience.
• At least 3 years of experience supporting Director-level or above executives in a multinational environment.
• Demonstrated experience coordinating cross-functional projects managing multiple priorities and driving tasks to completion.
• Professional proficiency in English and Thai (written and spoken).
• Strong communication stakeholder management and interpersonal skills.
• High level of professionalism discretion and ability to handle confidential information.

PREFERRED:

• Experience in multinational manufacturing technology or semiconductor companies

• Experience leading or coordinating an administrative team
• Knowledge of digital workflow tools automation or AI productivity platforms
• Experience working with global stakeholders across multiple regions
• Conversational proficiency in Filipino (Tagalog) is an advantage
• Certification in project management digital tools or AI productivity platforms is a plus

SKILLS:

• Advanced Microsoft Office 365 (Outlook Teams PowerPoint Excel)
• SharePoint and document management systems
• Power Automate Power BI Copilot or similar digital productivity tools
• Strong presentation and reporting skills

Additional Information :

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WD thrives on the power and potential of diversity. As a global company we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees our company our customers and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging respect and contribution.

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Notice To Candidates: Please be aware that WD and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests please report it immediately to WD Ethics Helpline or email .

Remote Work :

No

Employment Type :

Full-time