Admin & Receptionist Bangkok
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Job Summary
At Siam Seaplane we arent just moving people; were crafting seamless premium journeys. As our Office Manager you are the "heartbeat" of our ground operations. You are the first face many of our partners see the ultimate "gatekeeper" of our workspace and the logistical wizard who ensures our team has exactly what they need before they even know they need it.
This isnt just a desk job. Its a high-visibility role that requires a blend of hospitality rigorous organization and a "can-do" spirit that thrives in a fast-paced aviation environment.
Primary Point of Contact: Act as the first point of contact for all visitors partners and guests at our Sukhumvit HQ.
Facilitation: Manage the "front-of-house" experiencegreeting guests with the premium standard of service synonymous with our brand and ensuring they are directed to the right team members.
Security & Access: Monitor office access manage visitor logs and ensure that only authorized personnel are in secure areas.
Communications: Filter and direct incoming calls and general inquiries ensuring "noise" is managed so the executive team can focus.
HQ Management: Oversee daily operations of the Sukhumvit HQ (cleanliness maintenance vendor management).
Don Mueang Oversight: Perform weekly/bi-weekly site visits to our Don Mueang office to ensure operational standards are consistent across both bases.
Space Planning: Coordinate meeting room schedules and ensure collaborative spaces are "audit-ready" at all times.
Asset Management: Implement and maintain a digital tracking system for all office assets electronics and furniture.
Consumables: Manage stock levels for pantry supplies stationery and branded marketing collateral (merchandise). You prefer healthy snacks to processed junk food and help keep the pantry supplied accordingly
Procurement: Liaise with suppliers to negotiate better rates and ensure timely delivery of essential items staying strictly within the departmental budget.
Assist with local travel arrangements for the team when necessary.
Coordinate internal team events lunches and "town hall" setups.
Handle incoming/outgoing mail and high-priority courier shipments.
Experience: 3 years in Office Management Hospitality (Front Desk/Concierge) or Executive Assistance. Experience in a startup or aviation environment is a major plus.
The "Gatekeeper" Persona: You are naturally polite but firm. You know how to manage a crowd and protect the teams time without ever being rude.
Organizational Prowess: You actually enjoy a good spreadsheet or inventory app. You hate seeing a "Low Stock" alert that wasnt planned for.
Mobility: Comfortable commuting between Sukhumvit and Don Mueang as required.
Communication: Fluent in Thai and highly proficient in English. Youll be speaking with international partners and local vendors daily.
Tech-Savvy: Proficient in Google Workspace (Sheets Docs Slides) and modern inventory management software.
Youll be joining a team of pioneers. We are casual but professional hardworking but adventurous. If you are someone who takes pride in creating a seamless environment and loves the idea of being the "go-to" person for a growing aviation brand we want to hear from you.
Does this sound like the right altitude for your career
If so please submit your CV and a brief cover letter explaining why youre the ultimate gatekeeper for Siam Seaplane.
