Project Assistant L1

Position Overview

The Project Assistant is primarily responsible for supporting the Project Manager (PM) and project team in handling administrative and coordination tasks throughout the project lifecycle ensuring that projects are completed on time and meet quality expectations. This role offers excellent learning opportunities and is ideal for individuals who are detail-oriented responsible and possess strong communication and organizational skills.

Key Responsibilities

1. Task Support and Progress Tracking
Assist the Project Manager in monitoring project tasks and follow up on progress
to ensure team members complete deliverables on schedule.
2. Meeting Coordination and Documentation
Arrange cross-functional or client meetings prepare presentation materials and
record and distribute meeting minutes and action items.
3. Document Management and Version Control
Maintain and organize project documents contracts quotations and related
records ensuring proper filing and version control.
4. Cross-Functional Communication and Coordination
Serve as a communication bridge between internal teams (e.g. Engineering
Design Marketing) and external stakeholders.
5. Data Collection and Reporting
Gather project-related data and assist in preparing project status reports
dashboards and progress charts for management review and decision-making.
6. Administrative Support
Assist with project-related procurement processes payment requests travel
arrangements and other administrative tasks.

Requirements

1. Education
Bachelors degree preferably in Business Administration Project Management or
a related field.
2. Experience
At least 1 year of relevant work experience or outstanding fresh graduates with a
strong willingness to learn are also welcome.
3. Communication Skills
Excellent verbal and written communication skills in both Chinese and English with
strong teamwork and interpersonal skills.
4. Organizational Skills
Strong time management and multitasking abilities with a high level of attention
to detail.
5. Technical Skills
Proficient in Microsoft Office applications (Word Excel and PowerPoint) and
experienced in collaborating through Google Sheets.