(HQ) Executive Secretary

Provide comprehensive high-level administrative and secretarial support to the CEO and CFO ensuring the efficient management of their professional and personal schedules communications and travel. Serve as a trusted point of coordination between the executives internal teams and external parties while upholding the highest standards of confidentiality discretion and professionalism in all matters.

KEY RESPONSIBILITIES

Executive Support:

• Manage professional and personal scheduling for the CEO and CFO including agendas mail/email calls travel arrangements and calendar management to ensure operational efficiency.

Liaison Management:

• Act as the primary liaison between the leadership team staff and office building management providing information and responding to requests professionally.

Travel Coordination:

• Manage coordinate and arrange travel and travel-related activities including hotel booking transportation and meal coordination.

Administrative Support:

• Perform office support such as typing spreadsheet creation maintenance of filing systems and contact database management.

Confidentiality:

• Maintain professionalism and strict confidentiality with all materials handle confidential personal matters for the executives with the utmost discretion and exercise sound judgment when interfacing with the business.

Communication & Events:

• Organize team communications and provide support for internal or offsite events as needed during the contract period.

ESSENTIAL JOB QUALIFICATIONS

Education/Technical Skills

• University graduate or above with major in General/Administration/English
  

Knowledge/Work Experience

• 3 to 5 years of experience in administrative role reporting directly to upper management
• Proven administrative experience
• Good written and verbal communication skills in English and Chinese
• Strong time-management skills and the ability to organize and prioritize multiple schedules simultaneously
• Proficiency in Microsoft Office (Power point Excel Outlook)

Key Behavioral Competencies

• Candidate should be highly motivated efficient able to work independently in a small team environment
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  

Required Experience:

Exec